Data Entry Assistant

Organization Information

Reports to: Documentalist – Legal Division
Directorate: Registry of the Court
Number of Direct reports: 0
Job grade: GSA 4
Contract type: Fixed-Term position (African Governance Architecture Support Project)
Location: Arusha, Tanzania

Purpose of Job

To ensure proper documentation services through provision of efficient information and documentation to support the work of the Court.
 

Main Functions

• Implementation of the digitization project for both judicial case files and administrative records.
• Liaise with Court Clerks and Legal Officers on prioritized cases for digitization 
• Upload documents into the Knowledge Management System and AU Common Repository 
   

Specific Responsibilities

• Digitization of current and archival administrative documents and review scanned files and update or purge them as necessary for easy retrieval.
• Upload final scanned judicial decisions in the African Union Common Repository
• Keep backup of all scanned documents in safe location (preferably offsite) in case of disaster.
• Control the quality of the information captured in digital format and ensure confidentiality of classified information. 
• Ensure compliance with relevant AU policies legislation and regulations relating to documents and records management;
• Optimize /re-size big files to the required size in the Electronic case Management System. 
• Perform any other duties as required.
   

Academic Requirements and Relevant Experience

• Advanced Certificate of Secondary School Education and a Diploma in either Records Management, Archival / Documentation Studies, Information Management from a recognized educational institution. 
• A higher qualification (university degree or postgraduate diploma) in any of the above-mentioned disciplines will be an added advantage;
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• Computer literacy and Information Technology skills is essential;
• A minimum of five (5) years relevant professional experience in digitization, archiving indexing or document management, operating heavy duty scanners or multifunctional copiers, preferably in an international organization.
   

Required Skills

• Demonstrate professionalism;
• Demonstrated ability to handle complex archival issues
• Good Planning and organizational skills, including ability to establish priorities and to plan, coordinate and monitor own work plan;
• Concentration and high level of accuracy;
• Respect for confidentiality and good public relations
• Excellent interpersonal skills, ability to work under pressure in a multi-cultural environment and under minimum supervision; 
• Good communication skills;
• Knowledge of International Organizations
• Conceptual, analytical, and innovative problem-solving abilities
• Proficiency in one of the AU Official working languages. Good knowledge of at least one other language will be an added advantage.
   

Core Competencies

• ..Teamwork and Collaboration
• Responsibility
• Learning Orientation
• Communicating with impact

Functional Competencies

• Conceptual Thinking and Problem Solving
• Job Knowledge
• Drive for Results
• Innovation and taking initiative