Executive Assistant to the National General Secretary

Organization: YWCA Tanzania

Location: Dar es Salaam

Number of Positions: 1

YWCA Tanzania is seeking a highly organized and proactive Executive Assistant to provide high-level administrative and operational support to the National General Secretary (NGS)/Executive Director (ED). This role is crucial for ensuring effective leadership, communication, and coordination within YWCA Tanzania and with external stakeholders.

Key Responsibilities

• Manage the NGS’s/ED’s calendar, appointments, and deadlines.
• Handle internal and external correspondence, including screening and drafting communications.
• Review documents, contracts, and reports for accuracy and compliance.
• Organize meetings, prepare agendas, take minutes, and manage logistics for management, committees, and stakeholders.
• Maintain organized office files (physical and digital) and support policy compliance.
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• Assist in developing communication materials and translating documents.
• Support project proposal review and development, budgeting, and donor requirements.
• Provide advice and support to staff, fostering team collaboration.
• Perform general office duties and work beyond regular hours as needed.
• Ensure all YWCA’s activities align with YWCA Tanzania’s constitution and policies, and contribute to organizational planning and reporting.

Qualifications

• Degree in Social or Natural Sciences, Law, Education, or a related field (preferred).
• Three plus years of experience in executive support or administration.
• Fluent in English and Kiswahili with strong writing skills.
• Understanding of development issues, and work related to women, youth, children, and governance.
• Highly organized, proactive, reliable, and detail-oriented.
• Both males and females, as well as people with disabilities, are encouraged to apply.