Executive Assistant to the CEO

Reports to: HR and Administration Manager

Duty Station: Arusha, Tanzania

About TAHA

TAHA (Tanzania Horticultural Association) is an apex private sector member-based organization focused on developing and promoting the horticultural value chain in Tanzania, which includes flowers, fruits, vegetables, spices, herbs, and horticultural seeds. TAHA’s goal is to enhance the growth and competitiveness of the horticultural industry for social and economic gains.

Position Summary

The Executive Assistant will be responsible for providing high-level executive and administrative support to the CEO. The role requires discretion, professionalism, exceptional organizational skills, and the ability to handle multiple priorities in a fast-paced environment.

Scope of Work

Meetings and Logistics

• Preparing meeting agendas, minutes, reports, and presentation materials.
• Supporting the drafting of official communications, speeches, and briefs.
• Coordinating the CEO’s logistics for meetings, workshops, and events.
• Following up on action items and ensuring the timely implementation of the CEO’s directives.

Events and Calendar Management

• Managing the CEO’s calendar, appointments, and travel arrangements.
• Supporting in planning and organizing events involving the CEO and ensuring timely scheduling and reminders.

Representation

• Representing the CEO in technical or preparatory meetings when delegated.
• Compiling and sharing meeting summaries.
• Acting as a liaison between the CEO and internal departments or external partners.

Office Upkeep

• Managing office supplies and equipment for the CEO’s office.
• Maintaining executive files and records.
• Overseeing the cleanliness and maintenance of the office environment.

Qualifications and Skills

• Degree Level: A Bachelor’s degree in Business Administration, Office Management, Public Administration, or a related field is required.
• Experience: Candidates must have at least three years of experience supporting senior executives or in a similar role.
• Other Key Skills:
  • Strong organizational, planning, and multitasking skills.
  • Excellent written and verbal communication skills.
  • A high level of integrity and discretion in handling confidential information.
  • Proficiency in MS Office Suite and digital collaboration tools.
  • The ability to work under pressure and adapt to changing priorities.

Remuneration

The successful candidate will be compensated according to the TAHA salary scale, aligned with their qualifications and professional experience. Other employment benefits will be in line with the organization’s policy. TAHA is an equal opportunity employer and welcomes all qualified candidates.

Application Procedure

Interested and qualified individuals should submit their applications via email to recruitment@taha.or.tz.

Your application must include:

• An application letter addressed to the Human Resources and Administration Manager.
• A detailed Curriculum Vitae (not exceeding four pages).

The subject line of your email must clearly state the position you are applying for, for example: “Application For Executive Assistant to the CEO Position”.

Deadline: The deadline for submitting your application is Tuesday, 12th August 2025. Applications received after this date will not be considered. Failure to adhere to these instructions may result in your application not being reviewed.

Only shortlisted candidates will be contacted.