Human Resources and Administration Intern

Title: Human Resources and Administration Intern     

Department: Human Resources and Administration

Location:  Dar es Salaam

Reports To: Senior Human Resources and Administration Manager  

Classification: Internship   

How will you fight for an AIDS-free generation?

The Human Resources Intern reports to the Senior Human Resources and Administration  

Manager and Provides specialized HR professional support in day – to –day management

and administration of the Human Resource function in alignment with Foundation business

strategy.

No two days are alike at EGPAF, but what can you expect in this role?

Policy and Procedures

•        Work with supervisor on administrative implementation of  HR policies and procedures that are in line with staff contracts, employee handbook, labor laws and field operational manual 

Report Writing

•        Conduct monthly trends and report analysis on various HR indices
•        Provide monthly report highlighting Resourcing Status, Performance Review Status, Engagement Action Plans and other HR actions.
•        Updating Human Resources data base

Business Partnering and Headcount management

•        Capture feedback from field offices on an ongoing basis and ensure that the feedback is acted upon to bring in operational effectiveness
• Follow up with supervisors to have accurate and up to date Job Descriptions for all roles
•        Follow up with Payments sent to Finance
•        Support with administrative activities such as preparation of memos and approval process
•        Responsible for preparation of Safety and Security reports
•        Alternative Focal Person
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•      Assisting on Recruitment & on boarding
•        Administrative facilitation of recruitments including Preparing Interview Schedules, background screening and reference checks for final job candidates.
•        Ensure availability of accurate and up to date Job Descriptions for all roles
•        Effective filling of all related documents for all staff, ensures all required employee documentation is obtained, correctly filed and updated as necessary.
•        Ensures complete and up-to-date employment documentation and confidential Handling of employee information.
•        Track and monitor probationary periods
•        Filing and updating employees and other HR files.

Performance Management and Learning and Development

•        Ensure proper implementation of scheduled performance reviews by Supervisors with their staff in a timely manner each year, whilst ensuring all reviews are recorded on performance management system within timeline.
•        Provide Administrative support to staff on Tuition Assistance, Trainings and online learning platform.
•        Track and monitor performance improvement plans.

Exit Management

•        Facilitate separation of staff as per internal policy and procedures of exit management. 
•     Organize exit interview, return of office equipment and terminal benefits.
•        Ensures proper planning and preparation in respect of departing staff, including fulfilment of all handover responsibilities, correct payment of terminal dues. 

Compensation and benefits

• Support HR administration of merit process and contract renewal

• Providing support in managing employees benefits by following up with Health Insurance, life Insurance, Vodacom and other Vendors on various requests sent by employees.

Carry out any other related duties as may be assigned by the Senior Human Resources Manager.

To be successful, you will have:

•        A university degree from a recognized Institute in Human Resources Management/ Sociology/Business Administration, Public Administration or related.
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•        Understanding of the Tanzanian Labor Laws and its application.      
•        University Graduate or Minimum of 1-2 years’ experience working in Human Resources Management, Administration and Finance departments.    
•        Basic Computer skills of Microsoft word excel and PowerPoint  

Bonus points if you have:

• Report writing and presentations
• Ability to run HR –related systems is an added advantage
• Strong interpersonal and communication skills
• Details oriented with excellent organizational skills
• Ability to maintain confidentiality and handle sensitive information
• Prior HR or administrative experience is an added advantage.
• Fluent speaking, reading, and writing of English Language

Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) is on a mission to create a world where no mother, child, or family is devastated by HIV and AIDS, and we are making an impact. We are a proven leader in the global fight to end HIV and AIDS, and an advocate for every child to live a full and healthy life into adulthood. For more than 30 years, EGPAF has been a leader in meeting urgent needs in pediatric HIV and AIDS in the world’s most affected regions. We carry out our values of passion, innovation, teamwork, leadership, integrity, excellence and equity every day, while maximizing our impact in the communities we serve. Join us on our fight for an AIDS-free generation!

The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) began supporting HIV and AIDS programming in Tanzania in 2003 and established a country office in 2004. Ever since, in close collaboration and partnership with the Ministry of Health Community Development, Gender, Elderly and Children and Presidents Office Regional Administration and Local Government, EGPAF expanded scope to supporting quality comprehensive and integrated HIV, GBV, TB and Family planning services in the supported regions. Recently, EGPAF in collaboration with consortium partners Amref Health Tanzania, Engender Health, D-tree International and Matchboxology won the U.S. Agency for International Development

(USAID)/Tanzania Afya Yangu Northern is designed around client – centred approaches to address gaps in HIV, TB and Family Planning (FP) service delivery, while continuously building and transferring the capacity of local stakeholders for sustainable and country- led ownership. USAID Afya Yangu Northern will focus on intensely on direct service delivery across all regions in early project years, ensuring that gaps to epidemic control are identified, and tailored solutions are designed to meet the needs of vulnerable populations

As a global, multinational and multicultural organization, EGPAF believes that diversity in the workplace enriches our work and enhances our impact and effectiveness. We believe that employees have the right to work in a climate of mutual respect and integrity that promotes dignity and respect for all, and that enables them to reach their full potential. The Foundation is committed to advancing diversity, equity, inclusion, and belonging (DEI&B).

EGPAF is an equal opportunity employer and affords equal opportunity to all employees and applicants for employment regardless of race/ethnicity, color, religion, sex, national origin, age, disability or genetics. In addition to country law requirements, EGPAF complies with US laws governing nondiscrimination in employment in every location in which the Foundation has facilities.

The Foundation does not charge any fees at any stage of the recruitment process. If you are asked to pay a fee at any stage of recruitment, please contact fraud@pedaids.org

HOW TO APPLY

EGPAF is an equal opportunities employer and the position is open to all. Qualified candidates should submit a CV, cover letter and relevant certificates explaining how the experience detailed in the CV will contribute to the requirements of the position and references to EGPAF.

Submissions to be sent to the below Link:

Link to job posting: https://phe.tbe.taleo.net/phe02/ats/careers/v2/viewRequisition?org=PEDAIDS&cws=41&rid=3186

Or via

www.pedaids.org

Closing Date: July 21^st 2024   

Only shortlisted candidates will be contacted.