Appointing Authority: Executive Director

Responsibilities

• Administering the hiring process, including advertising open positions, reviewing resumes, coordinating and conducting interviews, conducting reference and background checks, drafting offer letters
• Coordinating the introduction and orientation process for new employees
• Maintaining up-to-date personnel information and files
• Ensure availability of qualified, multi skilled staff to meet organization’s requirements and that efficient and economic use of human resources is maintained
• Administer maintenance, interpretation and review of the Organization HR Manual
• Dealing with industrial relations matters and ensure all Association’s HR policies and procedures are up to date in line with current employment and labor relations law
• Administering performance appraisals, promotions, demotions and redundancy of employees in consultation with respective Heads of Departments and Sections
• Managing employee relations, absence, disciplinary, grievances, sickness etc
• Administration of staff compensation and benefits schemes
• Conducts wage surveys within labor market to determine competitive wage rate
• Maintains the work structure by updating job requirements and job descriptions for all positions
• Administration of employee ongoing development (Training’s and Development)
• Administer staff loans and leave
• Experience in working with volunteers on governance related issues would be value added advantage
• Ensure adequacy of employee safety, welfare, wellness and health
• Ensure relevant Insurance Policy cover for the Association Motor Vehicles, fire, theft and life
• Serve as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems
• Provide monthly report, and prepare monthly, quarterly and annual HR plans and progress reports as required
• Serving as recorder to the NEC/Management meetings
• Conducting and analyzing exit interviews to determine reasons for exit and recommending changes
• Coordinate Governance related activities including volunteer meetings
• Coordinate efforts of volunteers and staff in establishing and maintaining UMATI branches and ensure control and efficient use of Association’s resources
• Working with volunteer and staff in identifying, lobbying and recruiting cooperate and Life Members of UMATI and utilizing them for Association benefit
• Performing other related duties as may be required

Qualifications and Experience Requirements

• Bachelor Degree in Public Administration, Human Resource, Sociology or related field
• At least 5 years’ experience in Human Resource management
• Conversant with Labor Laws
• Computer literate

Knowledge/Skills and Abilities

• Knowledge of labor relations
• Knowledge of core HR functions
• Solid communication and decision-making capabilities based on analytical skills
• Dual focused
• Conflict Management and problem solving skills
• Flexibility to shift priorities
• Change Management skills
• Independent & Contributes to a collegiate team environment
• Experience in working with volunteers on governance-related issues would be a value-added advantage