Intern Procurement Officer

Key Requirements of the Job:

• To manage office procurement activities; purchase orders/requests, purchases and manage office supplies stock as per given instructions, procedures and company policies.

Main Duties:

• Handling office purchases.
• Ordering and Manage office supplies
• Control inventory of office supplies and expenditure
• Review and action office supply requisitions
• Manage office stationaries
• Coordinate with equipment supervisor for necessary supplies and maintenance in the warehouse
• Procure competitive suppliers proforma invoices in every purchase and present to general manager for matching and obtaining affordable price
• Ensure all purchases are made through correct LPO and comparative Proforma Invoices and the same to be shared with general manager – terminals for review and approval
• Ensure staff requests are attended promptly
• Ensure close contact/correspondences with your manager
• Provide feedback and updates to staff and management on purchase requests made
• Prepare and provide purchase and supplies reports to general manager-terminals
• Maintain records of daily procurement processes and share when needed
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• Present expenses report to account and finance team for reconciliation
• Control suppliers’ chargeable rates and ensure favorable charges rates for the company
• Responsible for costs and profits inherent to position
• Ensure procurement activities are handled with honest and trustworthy manner
• Manage your own performance daily and be ready to be evaluated on ongoing performance
• Manage all purchases invoices and documentations
• Manage purchases and supplies files and ensure safe custody

Other Special Requirements:

• Advanced Diploma or Bachelor degree in procurement or related field of study
• Practical experience in procurement roles
• High Level of Computer Literate
• Microsoft Package (Word, Excel, Power point,)
• Microsoft E-mail & Outlook program
• Knowledge of special computer programs/software’s relevant to Procurement processes
• High Level Communications & Interpersonal skills
• Excellent attention to detail and accuracy in data verification.
• Effective communication skills for liaising with vendors and internal stakeholders.
• Ability to prioritize tasks and manage time effectively to ensure timely invoice processing.