Office Support - Receptionist

The European Union Delegation to the United Republic of Tanzania and the East African Community, Dar es Salaam is looking for an Office Support - Receptionist. This is a full-time position in salary Group 4, with a minimum gross salary of 2,150,348 TZS per month. Additional benefits include an additional pension scheme and medical insurance (under certain conditions).

About the European Union Delegation

The European Union (EU) is an economic and political partnership between 27 European countries. The EU is represented abroad through over 140 diplomatic representations (EU Delegations), playing a key role in international affairs through diplomacy, trade, development aid, and global organization collaborations. The Delegation to Tanzania and the East African Community works to:

• Share the values and interests of the European Union.
• Promote fundamental rights, good governance, and accountable democracy.
• Support Tanzania's development agenda and sustainable development goals.
• Stimulate inclusive growth, private sector, and job creation.
• Foster regional peace and stability, economic integration, and trade development.

Receptionist Responsibilities

• Handle all incoming telephone calls.
• Manage visitor arrivals and the visitors' book.
• Coordinate with Building Security for guest invitations.
• Accompany visitors within the EU Delegation.
• Manage the visitors' lounge and conference rooms (including catering).
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• Register mail/documents in ARES.
• Maintain and update contact lists.
• Register invoices in ABAC INVOICE.
• Provide general assistance to the Head of Administration.
• Assist with driver booking.
• Assist with LPO management.
• Assist secretaries/protocol.

Selection Criteria

Compulsory Requirements

• Secondary School Education plus a Diploma in Secretarial Studies or Business Administration from a recognized institution.

Professional Experience

• Minimum 3 years' experience as administrative support/Receptionist.

Languages

• Fluent in English and Kiswahili; knowledge of an additional European language is an asset.

IT Skills

• Proficient in Microsoft Office (Word, Excel, Outlook).

How to Apply

Submit a detailed EuroPass CV (in English, using the template at https://europa.eu/europass/eportfolio/screen/cv-editor?lang=en) and a cover letter (in English) to eeasjobs-204@eeas.europa.eu. The subject line should be: Post No 157274 Receptionist.

Application Deadline

Friday, 20th December 2024

Application Procedure

Applications will be reviewed by a Selection Committee. Shortlisted candidates will be invited to an assessment phase, which may include an interview.