Appointing Authority: Executive Director 

Reporting to: Executive Director

Responsibilities

• Prepare and implement annual procurement plan based on APB for all departments including preparation of the tender documents and handling of the tendering process in accordance with existing regulations
• Implement strategic procurement including sourcing strategy, vendor selection and evaluation, quality management, performance measurement
• Ensure timely availability of materials in suitable quantities and qualities for the smooth running of the activities of the Association
• Liaise with TFDA and clearing and forwarding agencies for smooth clearance of commodities and ensure that the respective properties are insured against all hazards
• Maintain all foreign and local purchases records for better feedback and management
• Assist in liaising with Airlines for Air transport needs and inspect commodities for quality and quantity on their arrival
• Reconcile monthly stock returns from UMATI operational areas and compile a summary
• Ensure implementation of Association’s Procurement Policy and Regulation
• Direct and supervise stockroom management practices, in order to ensure there is no undue overstocking or loss
• Manage logistics procurement transactions filing system
• Control supply stock and monitor consumable materials, in order to provide staff with timely replenishment of used items
• Ensure all stocks and equipment held by the project is stored safely, correctly and securely depending upon the item classification
• Provide monthly report, and prepare monthly, quarterly and annual procurement plans and progress reports as required
• Serving as Secretary of the Tender Committee
• Perform such other related duties as may be assigned

Qualifications and Experience Requirements

• Higher Diploma or Degree from an accredited academic institution preferably in Business
• Administration, Materials Management, Logistics, Procurement
• 3 years working experience in a busy Organization
• Membership in Professional Procurement body (desired)

Knowledge/Skills and Abilities

• Knowledge of the PPRA Act 2004 and Regulations 2005
• Ability to set clear objectives, schedules and performance standards
• Experience in managing diverse procurement and logistics operations
• Ability to work as a team
• Computer Skills related to materials management packages
• Awareness of relevant technological solutions
• Customer care skills
• Fluent in Oral and written English and Swahili