Project Administrator

The East, Central, and Southern Africa Health Community (ECSA-HC) invites applications from suitably qualified persons who are nationals and/or residents of the United Republic of Tanzania for the post of Project Administrator. The position is tenable at the ECSA Health Community secretariat based in Arusha, Tanzania. The incumbent will report to the Project Coordinator.

1.0 Background of the Organization

The East, Central, and Southern African Health Community (ECSA-HC) is a regional organization set up in 1974 to promote the highest possible standards of health among member states. It is mandated to foster cooperation that will lead to the strengthening of health care programmes among member states in the region. The Secretariat implements its activities through four specific programme clusters, namely:

• Family Health and Infectious Diseases;
• Non-Communicable Diseases, Food Security and Nutrition;
• Health Systems and Capacity Building; and
• Knowledge Management, Monitoring and Evaluation.

2.0 Broad Purpose of the Post

The Project Administrator will be responsible for providing administrative support to the project, including but not limited to preparing invitation letters, following up on the meeting participants, assisting with ticketing assignments, and overall supporting the project coordinator administratively. In addition, the Project Administrator will be responsible for advocacy and communications-related support in the efficient and effective execution of project activities. The officer will develop communication tools and provide necessary information to all stakeholders, as well as advocating and promoting the work of ECSA-HC in project countries, the entire region, and beyond. S/he will also work closely with the project team and the Communications and Advocacy Specialist in executing their tasks.

3.0 Specific Responsibilities

a) Administrative Support

1. Organizing and providing logistical support in meetings, workshops, and conferences.
2. Following up on the progress of action items and other tasks, and reporting to the Project Coordinator
3. Responding to routine correspondence.
4. Facilitating the convening of internal and external meetings and keeping a record of all meetings
5. Preparing letters, reports, and minutes.
6. Filing and processing outgoing mail.
7. Organizing and scheduling appointments
8. Maintain a robust document filing system

b) Communication and Advocacy

1. Monitor social and local media regularly on what is being reported on key issues related to ECSA-HC
2. Provide translation for promotional and visibility materials as necessary
3. Produce quality media engagement materials, including media packs, press releases, and information sheets
4. In close collaboration with Communications and Advocacy Specialist, contribute to development and implementation of the communications and advocacy strategy
5. Support program teams in the development of communications materials (including program brochures, briefs, videos and other promotional products)
6. Support the dissemination of information and materials both internally and externally
7. Maintain documentation, photographic, and video libraries
8. Work jointly with the Communications and Advocacy Specialist on the organization and implementation of Advocacy initiatives
9. Perform any other related functions and duties as may be assigned by the supervisor.

4.0 Education Qualifications and Professional Experience

1. An undergraduate degree, preferably in business administration, project management, or media/communication
2. 5 years of work experience in office management, project administration, communications, or media fields
3. Excellent English communication skills, both written and verbal
4. Experience in social media engagement
5. Clear understanding of the key components in brand management
6. Good personal organisational skills, including time management, and the ability to meet deadlines and work under pressure

5.0 Essential Skills and Competencies Required

• Strong Organizational Skills
• Excellent Communication Skills
• Social Media Skills
• Proficiency in Microsoft Office Suite
• Project Management Skills
• Problem-Solving Skills
• Time Management Skills
• Attention to Details
• Interpersonal Skills
• Adaptability

6.0 Language

Fluency in both spoken and written English.

7.0 Remuneration Package

An attractive remuneration package will be offered to the right candidate.

8.0 Contract Appointment

This is a three-year contract appointment renewable on the basis of performance and by mutual consent on the part of the employer and the employee.

9.0 Method of Application

Nationals of Tanzania who wish to apply for the Post should do so by submitting the following:

1. Detailed Application Letter stating why the candidate feels suitable for the Post;
2. Detailed Curriculum Vitae including names of three (3) referees with their addresses, telephone, fax and e-mail.
3. Completed Application form for ECSA-HC posts (available under vacancies/opportunities jobs on www.ecsahc.org)
4. Certified Copies of Educational and Professional Certificates.

Applications that have not met all of the above set criteria will not be accepted. Only candidates who have met all the requirements of the post and have been selected for an interview will be contacted.

10.0 Deadline for Applications

Applications should reach the address below by 21st June 2025. Submission of applications by email is highly encouraged. Only shortlisted candidates will be contacted.

The Director General
East, Central and Southern Africa Health Community
Plot 157 Oloirien, Njiro Road
P.O. Box 1009 Arusha, Tanzania
Tel: Off: +255-27-250 8362/3; 250 4106
Fax: +255-27-254125/250 8292
E-mail: vacancies@ecsahc.org with copies to regsec@ecsahc.org

The ECSA Health Community is an equal opportunities employer. Female candidates are particularly encouraged to apply.