Full-Time
29th January 2021
Job Description
Background
Under the guidance and supervision of the Administrative Assistant-Transport, the Driver provides reliable safe driving services to UNDP staff and other high-ranking UN officials and visitors ensuring highest standards of discretion and integrity, sense of responsibility, excellent knowledge of protocol and security issues. The Driver also demonstrates a client-oriented approach, courtesy, tact and ability to work with people of different national and cultural backgrounds.
Duties and Responsibilities
Summary of Key Functions:
- Provision of reliable and secure driving services
- Proper use of vehicle
- Day-to-day maintenance of the assigned vehicle
- Implementation of operational strategies
- Provision of logistical support.
- Preparation of Daily, weekly and monthly vehicle reports
1.Ensures provision of reliable and safe driving services by:
- Driving office vehicles for the transport of UNDP/UN staff and other senior UNDP/UN officials and visitors and delivery and collection of mail, documents and other items, and
- Meeting official personnel and visitors at the airport including Immigration, visa and customs formalities arrangement when required.
2.Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports. Prepare a detailed weekly and monthly reports. Daily logbook entries is mandatory.
3.Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc.
4.Provides logistical support, focusing on achievement of the following results:
- Attend the receipt, distribution and dispatch of official correspondences.
- Supports in receiving official shipments, customs clearance arrangements, preparation of documents for UNDP shipments (received/sent), arrangements for shipments.
- Logistical support to organization of conferences, workshops, retreats.
- Maintain up to date vehicle log and provide information for preparation of the draft vehicle history reports and maintenance plans.
- Support in implementation of other tasks as directed by Supervisor
5.Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents.
Competencies
Core
Innovation
- Ability to make new and useful ideas work
- Level 1: Assesses work with critical eye
Leadership
- Ability to persuade others to follow
- Level 1: Takes responsibility for and ensures high quality of own work ajira
People Management
- Ability to improve performance and satisfaction
- Level 1: Understands personal and team roles, responsibilities and objectives
Communication
- Ability to listen, adapt, persuade and transform
- Level 1: Reliably and consistently listens and interprets information and instruction correctly
Delivery
- Ability to get things done while exercising good judgement
- Level 1: Meets goals and timelines for team deliverables
Technical/Functional
Sustainable Development
- Knowledge of sustainable development concepts, principles and issues and the ability to apply to strategic and/or practical situations, covering the economic, social and environmental dimensions support of partnership building initiatives
- Level 1: Replicate Reliably: Carry out work, as directed, and demonstrate motivation to develop)
Peacebuilding and Reconciliation
- Ability to support peace processes to facilitate recovery and development
- Level 1: Replicate Reliably: Carry out work, as directed, and demonstrate motivation to develop
Development Planning and Monitoring
- Ability to develop business and planning processes at the national and local level and the ability to apply to strategic and/or practical situations
- Level 1: Replicate Reliably: Carry out work, as directed, and demonstrate motivation to develop
Relationship Management
- Ability to engage and foster strategic partnerships with other parties, inter-agency coordination and forge productive working relationships
- Level 1: Replicate Reliably: Carry out work, as directed, and demonstrate motivation to develop
Results-based Management
- Ability to manage programmes and projects with a strategy aimed at improved performance and demonstrable results system components
- Level 1: Replicate Reliably: Carry out work, as directed, and demonstrate motivation to develop
Project Management
- Ability to plan, organize, motivate, and control resources, procedures and protocols to achieve specific goals
- Level 1: Replicate Reliably: Carry out work, as directed, and demonstrate motivation to develop
Knowledge Management
- Ability to capture, develop, share and effectively use information and knowledge
- Level 1: Replicate Reliably: Carry out work, as directed, and demonstrate motivation to develop
Required Skills and Experience
Education:
- Secondary Education.
Experience:
- At least three years of experience as professional driver
- Driving License class D and E
Competencies:
- Safe driving record
- Knowledge of driving rules, protocol and VIP driving etiquette
- Demonstrable knowledge of multitasking and decision making
- Demonstrable knowledge and use (best practices) of digital world and data
- Security awareness