Finance & Administration Intern

Kilimo Trust is seeking a dedicated and motivated Finance & Administration Intern to join their team. This is a five-month contract opportunity based in Dodoma, Tanzania. The intern will gain practical experience in financial operations, reporting, and analysis while providing essential support to the Finance & Administration Unit.

Purpose of the Role

The primary purpose of this role is to support the Finance & Administration Unit and gain hands-on experience in various financial and administrative functions.

Key Responsibilities

Accounting and Finance:

• Assist in assembling and preliminary checking of payment requisitions/invoices and other documents.
• Support in the preparation of payment vouchers and cheques in accordance with company procedures.
• Assist in ensuring payments acknowledgment by all beneficiaries.
• Support in maintaining proper filing of all relevant payment documents for ease of future reference.
• Assist in ensuring all payment documents are properly stamped as ‘PAID’.
• Assist in receiving, assembling, and preliminary checking of travel accountabilities and forwarding them for further checking and authorization.
• Support in maintaining a file with copies of authorized travel advance requests as well as corresponding accountability summaries.
• Support in ensuring transactions made during the week are fully entered into the Accounting System.
• Support in maintaining and updating the inventory register.
• Support the tracking and follow-up on staff travel advances to ensure timely accountability.
• Assist in basic data entry and maintenance of the fixed assets register in the Accounting System.

Administration:

Front Office Management:

• Support the maintenance of the general filing system and file all correspondence (Service Providers, Administration, and Projects).
• Assist in enhancing the corporate image of Kilimo Trust through proper organization of the front office desk and office surroundings.
• Support the coordination of internal meetings, including scheduling and preparing agendas.

General Administration:

• Assist in coordinating travel logistics for staff.
• Support in the coordination of procurement of goods and services while ensuring value for money.
• Assist in preparing correspondence and memos to staff in relation to office operations.
• Support in organizing events and making relevant logistical arrangements.
• Support in managing office equipment, liaise with service providers for printers, copiers, and internet.
• Support digital archiving of documents, ensuring all files are scanned and saved on the server/cloud.

Technical Competence Requirements

• Basic experience in the use of spreadsheets is required.
• Basic understanding of generally accepted accounting principles and Financial Reporting Standards.
• Basic skills in accounting and bookkeeping.
• Ability to maintain strict confidentiality while performing different duties.
• Basic experience in general Office Administration is required.
• Honest and trustworthy.
• Ability to multitask and prioritize work in a dynamic environment.

Educational Qualifications and Experience Required

• Must be a graduate with a bachelor's degree in accounting, business, finance, or a related discipline.
• A minimum of one year's experience in Finance, Accounting, and Administration work.

How to Apply

If you are the right candidate, please submit your application letter plus the following:

• An up-to-date CV, highlighting relevant skills and experiences in line with the role.
• The names and contacts (email & telephone) of three referees. One must be your immediate supervisor.
• Copies of Academic qualification Certificates and “O” & “A” level certificates.
• Your daytime contact telephone number.

Please submit through the Kilimo Trust online recruitment system, addressed to the Human Resource Manager.

Closing Date: 30th April 2026.

Only shortlisted candidates will be contacted.