Human Resource Assistant - Expedited SVN

Location: Dar es Salaam, United Republic of Tanzania

Job Information

Job Identification: 20623

Apply Before: 05/09/2026, 12:00 AM

Contract Type: Special Short Term Graded (Up to 9 months)

Initial Contract Duration: 6 Months

Org Type: Country Office

Vacancy Type: Special Vacancy Notice

Recruiting Type: General Service

Grade: G-4

L3 Office Support: No

Introduction

Established in 1951, the International Organization for Migration (IOM) is a Related Organization of the United Nations. As the leading UN agency in the field of migration, IOM works closely with governmental, intergovernmental, and non-governmental partners to promote humane and orderly migration for the benefit of all. IOM provides services and advice to governments and migrants and is committed to ensuring a workplace where all employees can thrive professionally while harnessing the full potential of migration.

Learn more about IOM's workplace culture.

Applications are welcome from both internal and external candidates. For all IOM vacancies, qualified and eligible first-tier candidates are considered before qualified and eligible second-tier candidates. For this vacancy, internal and internal-equivalent candidates are considered first-tier candidates.

Organizational Context and Scope

Movement Operations have been a fundamental pillar of IOM's work since its inception in 1951. The organized movement of persons in need of international migration assistance is a primary mandate and a cornerstone of IOM's operations. Movement Operations Units in various IOM Country Offices, coordinated under the Resettlement and Movement Management (RMM) Division at IOM's Geneva Headquarters, are responsible for all aspects of travel for migrants and refugees under IOM's auspices, in accordance with framework agreements with resettlement and receiving Governments and partners across the Organization's programmes.

Human Resource Assistant Responsibilities

Under the general supervision of the Resource Management Officer and the direct supervision of the Senior Human Resource Associate, the Human Resource Assistant is responsible for the following duties:

• Support recruitment processes by coordinating the publication of Vacancy Notices/Special Vacancy Notices, receiving and sorting applications, arranging interviews and tests, preparing documentation, sending communications to candidates, contacting previous employers for reference checks, and other related activities.

• Carry out pre-employment activities, including preparation of Entry on Duty (EOD) documentation, collection of supporting documentation, coordination of EOD medical exams, follow-up with Medical Services for clearances, coordination of orientation sessions, arrangement for security briefings and medical examinations, inclusion in insurance plans, creation of personal files, etc.

• Perform assigned roles in the organizational HR system, ensuring data consistency and accuracy, inputting and maintaining data based on approvals and supporting documentation, and monitoring contractual situations and entitlements to generate reports.

• Perform the role of Timekeeper, maintaining, updating, and reconciling leave quotas, generating and editing leave-related reports, responding to general questions concerning leave administration, and guiding staff on request and approval procedures.

• Support separation, classification, reclassification, and promotion processes by collecting necessary documentation, drafting forms, making basic calculations, obtaining approvals, and coordinating with relevant units.

• Update and maintain electronic and physical archiving systems, including personnel files, recruitment files, HR policies, regulations, guidelines, manuals, and internal controls.

• Draft certificates of employment, notices, letters, reports, presentations, and graphs; update the organizational chart and support timely document submission.

• Support the organization of meetings, training activities, and other Human Resources events by carrying out logistical activities such as arranging facilities, equipment, materials, preparing correspondence, and assembling documents.

• Respond to general inquiries regarding Human Resources policies, instructions, and procedures.

• Perform other related duties as assigned.

Qualifications

Required Qualifications and Experience

• Education: High School diploma with four years of relevant experience; OR a Bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field with two years of relevant professional experience. Accredited Universities are those listed in the UNESCO World Higher Education Database.

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• Experience: Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, E-mail, Outlook). Previous experience in SAP is a distinct advantage. Attention to detail, ability to organize paperwork methodically, discretion, client-orientation, patience, and willingness to learn are essential. Prior work experience with international humanitarian organizations, non-government or government institutions/organizations in a multi-cultural setting is an advantage.

Skills

• Strong interpersonal skills.

• Strong communication skills.

Languages

All IOM staff members are required to be fluent in one of IOM's official languages (English, French, Spanish). For this position, fluency in English and Swahili (oral and written) is required. Proficiency will be evaluated during the selection process through written and/or oral assessments.

Required Competencies

IOM's competency framework can be found at this link. Competencies will be assessed during the selection process.

Values

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

• Courage: Demonstrates willingness to take a stand on issues of importance.

• Empathy: Shows compassion for others, makes people feel safe, respected, and fairly treated.

Core Competencies (Behavioural Indicators - Level 1)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: Continuously seeks to learn, share knowledge, and innovate.

• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring, and motivational way.

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

IOM has a zero-tolerance policy on conduct incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background, or disabilities.

IOM does not charge a fee at any stage of its recruitment process. IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, please visit our website: IOM Careers and Job Vacancies.