Accounts Assistant II

ACCOUNTS ASSISTANT II - 4 POST

DUTIES AND RESPONSIBILITIES

i.    To receive and register cash/cheques/bank draft/postal and money orders, issue receipts for the same and capture them in the expenditure accounting system;
ii.    To maintain petty cash and bank all cash/cheques collected intact;
iii.    To collect bank statements, bank Pay-in slips and other documents from banks;
iv.    To record revenue transactions in cash books, prepare revenue analysis journals and daily cash/cheques receipts sheets (CCRS);
v.    To maintain a cheque payment register where the signatories shall sign ; and cheque dispatch register for payees to sign;
vi.    To generate payments and print cheques in expenditure accounting system;
vii.    To dispatch cheques to staff and suppliers; and the cheques lists to the bank;
viii.    To stamp “PAID” all paid vouchers and their supporting documents; and file them in ascending order of disbursement numbers;
nafasi za kaziix.    To make follow up to ensure collection of receipts for cheques dispatches to suppliers;
x.    To report any discovered loss/shortage of cash/cheque/receipts;
xi.    To track funds transfer from commercial banks to Central Bank (BoT) and prepare schedule of revenue and funds in transit (with commercial banks); and
xii.    To perform any other duties as may be assigned by the Supervisor.

QUALIFICATIONS AND EXPERIENCE

Diploma in one of the following fields; Accountancy, Finance, Business Administration majoring in Accounting or Finance or equivalent qualifications from recognized Institutions. Ability to use different Accounting packages/software will be added advantage.

REMUNERATION: TRAS 3