Administration and Logistics Officer

Job Reference: #290

Posted: Friday 30 January 2026 at 01:00

Expires: Saturday 14 February 2026 at 00:59

Want to make a positive difference to the future of people and our one shared home, the Earth? Working at WWF could be your opportunity of a lifetime.

All around the world, people are waking up to the devastating impacts of climate change and nature loss. The situation today is worse than the darkest predictions of just ten years ago, pushing billions of people to the edge and threatening lives and livelihoods. At WWF, we are facing our biggest crisis – and our biggest ever opportunity – to create a better future for people and nature.

With over 60 years of experience and an active presence in more than 100 countries, we work to achieve both on-the-ground and global policy action, from protecting and restoring species and their habitats, to transforming markets and policies toward sustainability. Our people come from hugely diverse backgrounds and with a variety of expertise, ranging from conservation science and advocacy to HR and finance. We welcome applications from anyone who believes they can help us tackle this enormous global challenge and drive the urgent conservation impact needed to restore our planet.

What We Do

We are an independent conservation organization, striving to sustain the natural world for the benefit of people and the ecosystem. From individuals and communities to businesses and governments, we are part of a growing global movement calling for bolder action on climate and nature, demanding that world leaders set nature on the path to recovery by 2030. WWF works to address the most dominant drivers of nature loss through system-wide changes in how food and energy are produced and consumed, and in how financial systems are structured. By implementing change in every country, we aim to drive visible and positive impacts on the ground, helping to restore nature in the most critical places around the world, from the Amazon to the Coral Triangle.

Engaging everyone means addressing the barriers to participation faced by some groups in society, including local communities. Conservation will only be sustainable if it is owned by, and benefits, local people. That’s why Indigenous Peoples and local communities must be at the centre of action on climate and nature. WWF is committed to using its resources and global network to support these communities in creating together the most effective solutions where they live.

Humanity is still in time, we have a clear pathway to solve this crisis. At WWF, we call on everyone to join the global movement, change how we live, and take action now.

Position Details

• Position Title: Administration and Logistics Officer
• Location: Tanzania Country Office – Dar es Salaam
• Reports to: Head of Finance and Administration
• Supervises: Office Support Staff (Admin assistants, office attendants, Drivers)
• Grade: Not Specified

Mission of the Unit

To ensure efficient, transparent, and cost-effective operations that support WWF Tanzania’s conservation objectives and compliance with both organizational and statutory requirements.

Major Function

The Administration & Logistics Officer is responsible for coordinating logistics, and office administration services to ensure timely and compliant operational support for WWF Tanzania Country Office and field offices. The position ensures effective implementation of operational systems, that promote value for money, efficiency, and integrity.

Major Duties and Responsibilities

Logistics and Asset Management

• Coordinate office logistics including transport management, travel arrangements, and event support.
• Oversee fleet management to ensure effective use, maintenance, and tracking of WWF vehicles in compliance with WWF and Tanzanian regulations.
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• Maintain and update the Fixed Asset Register for the Country Office and field offices.
• Support annual physical verification of assets and manage asset disposal processes following WWF policy.
• Ensure that inventory management systems are effectively maintained for all offices.
• Monitor office supplies and ensure availability for smooth operations.

Administrative Coordination

• Support the management of office premises, lease agreements, and maintenance of facilities and equipment.
• Supervise administrative support staff (drivers, cleaners, and office attendants) to ensure operational efficiency and service quality.
• Ensure proper documentation and filing systems for administrative records, both physical and electronic.
• Provide administrative support during external audits and reviews as required.
• Provide training and capacity-building for admin staff to enhance service delivery

Compliance, Systems, and Reporting

• Ensure that all operational activities comply with WWF’s Finance Manual, local laws, and donor regulations.
• Maintain up-to-date knowledge of operations policies, guiding staff on compliance requirements.
• Produce monthly and quarterly operations reports, including asset updates, and cost monitoring.
• Support the Head of Finance and Administration in identifying and mitigating operational risks.
• Participate in continuous process improvement initiatives to enhance operational efficiency.

Stakeholder and Relationship Management

• Coordinate with Finance, HR, and Program teams to ensure effective planning and timely delivery of operational support.
• Promote teamwork, accountability, and cross-functional collaboration within the Administration unit.

Profile

Required Qualifications

• Bachelor’s degree in business administration, Logistics, Supply Chain Management, or related field.
• At least 5 years of experience in operations and preferably within an international NGO or development organization.
• Sound knowledge of contract management, and Tanzanian statutory requirements.
• Excellent computer skills in MS Office applications.
• Strong communication and negotiation skills in both English and Kiswahili.

Required Skills and Competencies

• Proven coordination, organizational, and planning abilities.
• High level of integrity, accountability, and attention to detail.
• Strong interpersonal and stakeholder management skills.
• Ability to work effectively under pressure and meet deadlines.
• Commitment to WWF’s core values: Courage, Integrity, Respect, and Collaboration.

Working Relationships

• Internal: Works closely with the Finance, IT, HR, and Program teams, as well as field office staff.
• External: Interacts with government agencies, auditors, and consultants as required.

Please upload your covering letter and CV in English. Priority will be given to applications with both documents indicated.

Deadline for applications: 13th February 2026

Work permit restrictions may apply.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

At WWF, we are dedicated to fostering an inclusive and diverse workplace where every individual feels valued and respected. We believe that a diverse workforce will help us to achieve our mission to stop the degradation of the Earth's natural environment and to build a future in which humans live in harmony with nature. As an equal opportunity employer, we are committed to providing fair and unbiased consideration for all candidates regardless of their background. We encourage applicants from all backgrounds to apply and join us in fostering a diverse and inclusive workplace.