JOB VACANCY

ADMINISTRATION OFFICER

Our client, a company currently undertaking the construction of an industrial facility in Kahama, Shinyanga Region, Tanzania, is seeking a competent, proactive, and detail-oriented Administration Officer to join its team during the construction phase. The successful candidate will coordinate administrative operations, manage statutory documentation, facilitate work and residence permits, and liaise with relevant government authorities.

KEY RESPONSIBILITIES

• Process and follow up work permits, residence permits, visas, and other immigration-related documentation for expatriate employees.

• Liaise with the Immigration Department, Labour Commissioner, TRA, OSHA, local government authorities, and other relevant institutions.

• Monitor permit expiry dates and coordinate timely renewals.

• Coordinate company licences, statutory registrations, official correspondence, and regulatory documentation.

• Provide administrative support to the construction project, including document control, filing, record keeping, and office management.

• Coordinate accommodation, transport, travel arrangements, and other logistical requirements.

• Manage office supplies, service providers, utilities, and administrative expenditure.

• Maintain accurate employee and expatriate records while ensuring confidentiality.

• Support procurement administration, contract documentation, and coordination with external service providers.

• Prepare administrative reports and perform other duties assigned by management.

QUALIFICATIONS AND EXPERIENCE

• Diploma or Bachelor’s Degree in Business Administration, Human Resource Management, Public Administration, or a related field.

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• At least 3–5 years of relevant experience, preferably in manufacturing, construction, industrial projects, or a similar environment.

• Demonstrated hands-on experience in processing and following up work permits, residence permits, visas, and immigration documentation in Tanzania.

• Good knowledge of Tanzanian immigration procedures, labour regulations, statutory compliance, and government administrative processes.

• Experience in office administration, documentation, logistics, and coordination of administrative services.

• Strong communication, organisational, negotiation, and problem-solving skills.

• Good computer skills, particularly Microsoft Word, Excel, and email communication.

• Ability to work independently, meet deadlines, and coordinate multiple administrative activities.

KEY COMPETENCIES

• High integrity and professional confidentiality.

• Strong follow-up and coordination skills.

• Excellent interpersonal and government liaison skills.

• Attention to detail and regulatory compliance.

• Ability to work effectively in a fast-paced project environment.

DUTY STATION

Kahama, Shinyanga Region, Tanzania.

APPLICATION PROCEDURE

Interested and qualified candidates should submit their updated CV, copies of relevant academic certificates, and a cover letter outlining their suitability for the position. Applications should be submitted via email to hr@coworker.co.tz, with a copy (CC) to info@coworker.co.tz

Only shortlisted candidates will be contacted.