Administrative Assistant

At Airtel Africa, we act with passion, energy, and a can-do attitude. Innovation with an entrepreneurial spirit drive us. If you like “ordinary”, then we are not for you.

We champion diversity. We anticipate, adapt, and deliver solutions that enrich the lives of communities we serve. we roll up our sleeves to win with our customers.

By choosing Airtel, you choose to be part of a winning team. All this in addition to a brilliant opportunity to build a career in your field of expertise, across our different operating companies in Africa.

Airtel Africa is proud to be an equal opportunity employer and remain fully committed to diversity and inclusion in the workplace.

Responsibilities

• Smooth running of HOD’s calendar Maintain manual & electronic files for HOD
• Assist HOD in organizing meetings
• Book travel & accommodation for the HOD
• Sieve documents going into the HOD Office, ensuring that all documents are in order

Efficient filling system

• Files and follows up on paperwork and actions effectively & efficiently
• Records management of department
• Handle all incoming and outgoing mail and ensure their proper distribution
• Coordinate courier services and monitor the account

Smooth running of HOD’s office

• Handle crisis calmly & effectively
• Identifies and flags issues that have been pending and are awaiting HOD’s approval/follow up.
• Proposes ideas for improving work processes & Procedures

Great Customer Service

• Presentable and courteous with associates, visitors, clients & customers
• Assist the HOD in preparing correspondence, memorandum & reports

Project Management

• Initiates, handles, coordinates and follows through on initiatives and projects with others without being constantly reminded.
• Conduct business responsibly & expeditiously

Travel arrangements 

• Bookings and travel arrangements for staff and consultants traveling outside and within Tanzania 

Network Deployment & Operations

• Uploading the lines in oracle and follow up with approvers end to end
• After SRN Form approved, generate DC then share with contractors and WH team for materials return or asset movement from site to site
• Create the Move orders via oracle and follow up with approvals end to end
• Once MO approved, share the approved doc(AMOL) with WH and vendors for materials pick up
• Support CWIP reduction via monthly capitalization by processing MO for all targeted service Pos
• Initiate all PRs as per SCM requests, follow up with approvers end to end till PO out

HR Point of contract

• Provide office orientation for new employees

Qualifications

• A University degree/Advanced Diploma in Social Science, Business Administration or similar qualification.
• Excellent on MS Office Packge
• Good knowledge of Administration procedures & practices.
• Able to perform in performance driven organization
• Well Organised