Contract Assistant

Job Description

Responsibilities:

• • Be familiar with the contractual requirements of LSOC contractors with a specific focus on the RAP Planning and RAP Implementation contracts’ reporting and invoicing requirements
  
• • Support the LSOC team in the verification process of Personnel Mobilization and time sheets submitted against the allocation of days per consultant per Contractor
  
• • Verify invoices for personnel against personnel mobilization forms and allocated days
  
• • Verify receipts against invoices against agreed rates and approvals
  
• • Develop expenditure tracking mechanism for each contract
  
• • Set up a consolidated file gathering all types of measurable of the Provisional Sum contract (manhours/mandays, travel expenses, …) with a comparison Actual Vs Planned/Estimated to monitor and control closely the contract execution
  
• • Identify and track any deviation between Actual and Planned/Estimated and alert the management
  
• • Verify monthly time sheets of all LSOC team contractors and submit for signature
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• • Verify expenses invoices of all LSOC team contractors and submit for signature
  
• • Report on a monthly basis expenditure against planned expenditure and overall budget
  
• • Complete SAP Purchase Requisition forms drafts for management signature
  
• • Complete Purchase Order 10 for purchases of less than 10 000 USD for management signature
  
• • As necessary support the TEAM BV Finance and Administration Assistant in the organization of meetings, training, reservations for travel and accommodation for LSOC team
  
• • As necessary support the TEAM BV Finance and Administration Assistant in other administrative support for the LSOC team and wider organization team
  
• • Replace the TEAM BV Finance and Administration Assistant in her wider functions when she is absent from the office
  
• • Carry out any other duties that may be assigned by the hierarchy
  
  
  

Requirements:

• • Experience of working with large teams and working collaboratively essential
  
• • Project Management, budgeting estimating and reporting experience essential
  
• • Proven computer and analytical skills required including word, excel, PowerPoint
  
• • Fluency in English and Swahili (written and spoken) required