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Finance Manager

Baylor International Pediatric AIDS Initiative
Mbeya, Mwanza More jobs in Mbeya, Mwanza • Accountancy, Banking and Finance in Mbeya, Mwanza • Business, Consulting and Management in Mbeya, Mwanza • Charity and Voluntary Work in Mbeya, Mwanza • Engineering and Manufacturing in Mbeya, Mwanza • Information Technology in Mbeya, Mwanza • Law in Mbeya, Mwanza • Procurement in Mbeya, Mwanza • Public Services and Administration in Mbeya, Mwanza • Recruitment and HR in Mbeya, Mwanza
Accountancy, Banking and Finance, Business, Consulting and Management, Charity and Voluntary Work, Engineering and Manufacturing, Information Technology, Law, Procurement, Public Services and Administration, Recruitment and HR
Full-Time
9th May 2018
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Job Description

Position Summary: The Finance Manager will be responsible for efficient and effective management of daily operations of the Finance Department in the COE. Duties and Responsibilities:
  • Ensure accurate and complete records of all financial transactions of the Baylor – Tanzania office;
  • Prepare accurate and timely monthly management reports;
  • Assist CFO with financial analysis for both policy and decision-making purposes;
  • Manage an effective financial control system and ensure control of expenditures so that they are in line with Baylor – Tanzania policies and procedures;
  • Maintain financial and information system policies and procedures in order to provide strong internal controls;
  • Prepare requests for internal, external, donor or government audits.
  • Carry out any other duties that may be assigned by the management or Donor.
Treasury:
  • Supervise all bank account activities.
  • Supervise cash handling, cash movements, cash disbursements, and foreign currency holding.
  • Supervise the timely preparation and review of all the monthly bank account and cash reconciliations.
  • Supervise the preparation of accountabilities (payment supporting documents) and ensure they are sent to Donor for reimbursement.
  • Ensure that physical cash counts are done.
Budgeting:
  • Assist in the preparation and maintenance of the Baylor – Tanzania annual Budgets.
  • Prepare budgetary performance reports including budget vs. actual expenditure reports and analysis of all grants and restricted funds.
  • Assist in the development and preparation of cost allocation processes that comply with donor regulations and the approved budget.
Donor Reports:
  • Maintains a system of tracking donor financial reports and ensuring Baylor Tanzania is in compliance with Donor deadlines.
  • Prepare Donor financial reports and ensure the approval of such reports by CFO before submission to Executive Director.
  • Analysis of actual to budget results to identify problems in accounting or compliance.
Balance sheet management:
  • Perform all balance sheet account reconciliations on a timely basis.
Staff Payroll:
  • Assist CFO with processing payroll as necessary and assist in preparing related accounting entries.
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Financial Information System:
  • Supervise and/or post transactions to the system ensuring proper controls are enforced and appropriate system is in place to maintain all required supporting documentation.
  • Directly responsible for updating and consolidating in the system all data and transactions.
  • Production of monthly or ad-hoc reports.
  • Developing expertise to control the system, develop new reports and be able to train staff in the processing of data.
Administration/Procurement accounting.
  • The review and accounting for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments.
  • Works with appropriate administration/procurement staff in developing a system to track commitments and outstanding contracts amounts.
  • Reviews purchase request forms, quotations/prices and Local purchase orders (LPO) to ensure value for money.
  • Primary responsibility for liaison with administration /procurement.
Qualifications: 
  • A Bachelor’s degree in Commerce, Bachelor’s degree in Business Administration, Advanced Diploma in Accounting or
  • Finance and must be in possession of an accounting qualification such as ACCA, or CPA;
  • Post Graduate professional training in finance and accounting, management or any other related Fields.
  • A team player with excellent communication skills (both oral and written) and good IT skills mainly in Microsoft Office packages;
  • The role will demand strong management and analytical skills, needing the candidate to question and reason in order to maintain the integrity of the accounting systems.
  • High level of confidentiality and integrity;
  • A minimum of five years relevant working experience in a reputable organization.
APPLICATION INSTRUCTIONS:   Addressed to: Senior Administrator, Baylor College of Medicine Children’s Foundation – Tanzania P.O. Box 2663 Mbeya, Tanzania (FOR MBEYA POSITIONS) P.O BOX 5208 Mwanza, Tanzania (FOR MWANZA POSITIONS) Or hr@baylortanzania.or.tz   Deadline for application is 9th May 2018
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