MSI Tanzania: Seeking a Dedicated Logistics Officer

MSI Tanzania is a leading provider of Sexual Reproductive Health and Rights (SRHR) services nationwide, operating under the global MSI Reproductive Choices organization. We collaborate closely with the Government of Tanzania to deliver high-quality, client-centered reproductive health services and information across all regions. Our commitment extends to safeguarding and promoting the welfare of children, young people, and vulnerable adults.

About the Role

MSI Tanzania is excited to recruit for the position of **Logistics Officer**. This is a crucial role within our logistics team, focused on ensuring efficient and compliant logistics operations, including warehouse, inventory, and asset management.

Key Responsibilities:

1. Warehouse Operations Management

• Support daily warehouse operations: receiving, inspecting, storing, and issuing goods according to policies and inventory control procedures.
• Maintain appropriate storage conditions to prevent damage, contamination, or deterioration of stock, adhering to safety standards and regulatory guidelines.
• Ensure a well-organized warehouse layout for efficiency, easy retrieval, and accurate stock control.
• Support regular physical stock counts and reconcile discrepancies.
• Identify and report slow-moving, obsolete, damaged, or near-expiry stock for timely corrective actions.
• Support the timely renewal of warehouse/premises registration with TMDA.

2. Receiving and Issuing of Supplies, Equipment and other Materials

• Inspect and verify incoming deliveries against purchase orders and contractual specifications.
• Issue items against approved requisitions and maintain proper documentation.
• Maintain accurate inventory records in the organization’s inventory management system.
• Ensure timely processing and updating of Goods Received Notes (GRNs), Bin cards, and Ledgers.
• Monitor stock levels to prevent stock-outs, overstocking, and unnecessary holding costs.
• Support uploading delivery notes and invoices for received goods and services into the procurement system (TRADOGRAM).
• Support the receiving and distribution of medicines and supplies to Outreach teams/Embedded Nurses, ensuring accurate documentation and timely delivery.
• Verify proof of delivery and supporting documentation from distributors and Outreach teams/Embedded Nurses.
• Reconcile dispatched quantities against delivery confirmations and utilization reports.
• Ensure proper maintenance and filing of all receiving and issuing documents, and upload them to the Logistics Shared Folder.
• Follow up on all Delivery Notes for dispatched social marketing products and share them with relevant managers.
• Maintain proper documentation and audit trails for all receiving, distribution, and reconciliation activities.

3. Health and Security

• Ensure the warehouse operates in a safe, secure, and compliant manner.
• Report any risks, incidents, or security concerns to the Logistics Manager.
• Support investigations related to warehouse issues when required.
• Ensure timely servicing and repair of all warehouse equipment.

4. Property/Assets Management

• Support asset registration, tagging, coding, and recording of all procured assets.
• Update the Asset Management System to accurately reflect asset status, location, projects/donor, custodians, and condition.
• Collaborate with finance to reconcile Asset Management System information with SUN system records.
• Support periodic physical asset verification exercises and report any discrepancies.
• Monitor asset movement, transfers, and allocation across departments and locations, ensuring proper authorization and documentation.
• Provide training and support to asset custodians.
• Maintain asset registers by projects/Donor and submit accurate reports.

5. Disposal (Disposition) of Assets & Expired Stock

• Identify obsolete, expired, damaged, or unserviceable stock and assets.
• Assist in the disposal process, including preparation of detailed documentation and obtaining necessary authorizations.
• Participate in asset disposal committees to ensure transparency and fairness.
• Update inventory and asset registers promptly after disposal.

Minimum Requirements:

Essential Qualifications and Experience:

• At least 3 years of experience in Warehouse/Stores and logistics in a large organization (preferably NGO or commercial sector).
• Demonstrable experience in logistics, warehouse, and stores activities, including stock, warehouse, assets, health, and security operations.
• Demonstrable experience of asset management and familiarity with Asset Management Systems.
• A Degree in Procurement and Logistics / Supply Chain Management or Equivalent.
• Proficient computer skills, particularly in Word, Excel, and stock management software.

Desirable Qualifications and Experience:

• Knowledge of institutional donors in the sector and related compliance regulations (e.g., FCDO, USAID).
• Pharmacological experience: knowledge of drugs and pharmacy management is an advantage.
• Experience or training in transportation management and/or security issues.
• Qualifications in supply chain management or aspects thereof.
• Registered by the Procurement and Supplies Professional & Technician Board (PSPTB).
• Possession of CPSP certification is an added advantage.

How to Apply

If you are motivated and meet the requirements, please send your applications, including your curriculum vitae (CV) and a cover letter detailing your suitability and interest in the post, to:

Director of People and Culture
MSI Tanzania
11 Majuva Street – Mwenge
P. O. Box 7072, Dar Es Salaam.

Telephone: +255 22 2774991 / 4VOIP +255 768 987 780

Email: jobs@mst.or.tz

Closing Date: All applications must reach the addressee before Sunday, 17th May 2026.

Please note that only shortlisted candidates will be contacted.