Procurement Assistant

Overview

Responsibilities

• Perform administrative procurement activities in a timely and efficient manner, to support Professional staff in the acquisition of goods and services for efficient field operations.
• Compile data, prepare and distribute documents, to support successful procurement programs and operational activities, (e.g. issue tenders, evaluate offers and negotiate/award contracts), ensuring standard processes are followed.
• Review, record and prioritise purchasing requests, ensuring all supporting documentation is received, and funding is available, in order to enable the procurement of goods and services.
• Coordinate and monitor the delivery of procurement requisitions, verifying receipt and inspection of deliverables, and performing follow up actions to ensure supplies reach HQ and field operations.
• Contribute Research, collate and present information in standard formats, to enable informed decision making and consistency of information presented to the stakeholders.
• Update, manage and maintain relevant databases and records, to ensure the information is accurate, organised, and available for others to access, and supports reporting requirements.
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• Liaise with internal counterparts to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
• Provide technical support and/or allocate work to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines.
• Follow standard emergency preparedness practices to support
• WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.

Minimum Qualifications

• Has worked on procurement activities.
• Experience conducting analyses and developing reports.
• Experience working with suppliers or other third parties on day today basis.

• Proven ability to communicate a clear vision and inspire, motivate and coach a team to achieve outstanding performance.
• Effective communication, stakeholder management, negotiation, and influencing skills.  
  
  

Language: Fluency in both oral and written English and Kiswahili.
Only short-listed candidates will be contacted 

Mode of Application

The position number and title stated in this advertisement should be clearly indicated in the application. Applications should be sent with a detailed CV to: tanzania.hr@wfp.org The application deadline is 10th June 2019.