Procurement Assistant

Job Title: Procurement Assistant

Reports To: Head of Procurement 

Key Responsibilities:

• Preparing monthly order for chicks to be placed on farms as per sales projection. Ordering of feedstuffs for the farmers. 
• Preparing farm reconciliation reports. 
• Reconciliation of the chicks and feedstuffs between statement and farm deliveries. Arranging payments to food suppliers. 
• Keeping the relationship between food suppliers and the company. Preparing slaughter plan to the farmers and slaughter house. 
• Preparing chicken delivery schedule. 
• Arranging payments for the slaughter service. 
• Following up farm’s performance, plan to get the right size of chicken per sales  requirement. 
• Purchasing and maintaining buffer stock of both Fillets and humps. 
• Maintaining re-ordering level of the food products (Fillets and Humps, orders from  Mtanga).  
• Keeping food product supplier’s database up to date. 
• Contracting new suppliers. 
• Buying price control from the suppliers. 
• Liaising with all other departments in the organization in the procurement processes. 

 Knowledge, Skills, Qualifications, and Experience required for this Role Skills  Skills: 

• Negotiation Skills 
• Financial Acumen 
• Enterprise Resources Planning – Sage 
• Cost Management Skills 
• Contract Management Skills 
• Strategic Sourcing Skills nafasi za kazi
• Compliance rate 
• Compliance to ESG policies.  
• Supplier defect rate 
• PO and invoice accuracy 
• Rate of emergency purchases 
• Supplier lead time 
• PO cycle time 
• Vendor availability 
• Cost per invoice and PO 
• Procurement ROI and benefits 
• Price Competitiveness

Job Experience: 

• An understanding of relevant Food handling industrial policies and procedures.
• Minimum of two years’ experience in Procurement & Supplies or Supply Chain Management. 

Education: 

• First Degree in Procurement and Supplies or in Supply Chain Management.
• Professional Certification i.e, Certified Procurement and Supplies Professionals (PSPTB)  will be an added advantage. 

Competencies required for this Role 

• Communication skills. 
• Interpersonal skills. 
• Analytical, decision making, problem solving. 
• Computer literacy. 
• People management. 
• Technical skills and knowledge. 

HOW TO APPLY: 

Frostan Ltd is an equal opportunity employer and the position is open to all. Qualified candidates should submit a CV and relevant certificates. Only candidates with the required  experience will be contacted. Submissions to be sent to: Email: hr@frostan.co.tz: Closing date: 07  January, 2022.