Programme Administrator

Overview

Job Title: Programme Administrator

Program: Modelling Inclusive Pre-primary Education (MIPE) 

Location: Dar es Salaam

Reports to: Programme Manager

Contract: Fixed Term Contract -1 year

Closing date: 06 January 2020 

Disabled candidates are particularly encouraged to apply and as a ‘disability confident employer’ADD guarantees to interview all disabled candidates who meet the minimum criteria.

KEY RESPONSIBILITIES:

In consultation with and guidance from the Programme Manager, the Programme Administrator will:

• Assist in MIPE programme activities especially organize and coordinate program events/meetings (internal and external),
• Support programme team in preparing logistics support for seminars and workshops
• During meeting, ensure that payment for the meeting organized by programme team are done properly and documented.
• Ensure all programme and office files, letters and other programme documentations are well kept and organized.
• Undertaking basic office management task such ordering supplies and equipment, maintaining stocks of stationeries, arrange trips for projects personnel, maintains front office desk.
• Receive all visitors and link them with appropriate staff to fulfil their needs.
• Assist and ensure that there is efficiency in day to day office operations such as; office supplies, cleanness, office attendant services and other related functions.
• In coordination with finance and operations, ensure and maintain proper documentation of all office correspondence.
• Support programme team and other management task upon request of Programme Manager and Head of Finance & Operations.
• Support the monitoring of programme activities including assisting in data collection and data entry as a way of generating an evidence based and MIPE delivery
• In collaboration with the team, support the preparation of advocacy materials’ including policy briefs, position papers, communication message and any other material relevant to the on-going campaign.

Skills, Knowledge and Qualifications:

• A bachelor’s degree from recognized University or college in social related field
• Participate actively in organisation-wide learning and other joint activities
• Good communication with knowledge in computer applications.
• Basic budgetary management skills;
• Ability to manage self, managing emotions and respect for others,
• Basic understanding of programming, planning and reporting
• Ability to work in a fast-paced team; good interpersonal skills; creative and flexible and sense of humour

Financial responsibilities

• Setting up and overseeing component’s budgets;
• Develop and submit activity budgets for MIPE project activities implementation
• Submit activity (financial) reports to the finance department within the authorised time frame and donor requirements.

Safeguarding responsibilities

• Ensure familiarity, and compliance with, ADD’s Child and Vulnerable Adults Safeguarding policy and undertake training as required. In particular:
• Contribute to creating and maintaining an environment (including within ADD) that prevents safeguarding violations and promotes the implementation of ADD’s policy
• Report any concerns or suspicions regarding safeguarding violations by an ADD staff member or associated personnel to the appropriate staff member.

Job specific:

• Commitment to ADD’s overall aims, principles and policies including demonstrable commitment to gender equality and equal opportunities and child safeguard policy in all aspects of ADD’s work
• Ability to be persuasive, charming, and or charismatic and resilient
• Knowledge and experience in working with people with disability and their networks

Interested candidates should send their application (consisting of Covering letter, CV) to; the following physical address;

The Country Director, ADD International, Tanzania (Action on Disability and Development) Mikocheni B; Plot No. 556, House number MKC/MCB/84; Viongozi Road, Kinondoni District, Dar es Salaam OR submit through post office; P.0 Box 33659, Dar es Salaam. Only shortlisted candidates will be contacted.