Duties

Representational Events (manages all aspects of events to include): 35%

• Assist the Ambassador and DCM in arranging official receptions, dinners, lunches and other social
  functions from the beginning to the end.
• Oversees representational vouchers by collecting vouchers, reviewing for accuracy and submit to Budget and Fiscal
  section for payment.
• Prepare all invitations for the Ambassador and DCM, ensuring that all invitations are delivered in a timely 
  manner.

Prepares and maintains a current Master Contact List: 30%

• Maintains and updates the July 4 contact list.
• Updates the Government of Tanzania/Zanzibar Contact List on a highest-priority basis when changes in 
  Government occur.
• Provides updated lists on a regular basis to all Embassy offices; periodically provides updated diplomatic lists to Embassy and Washington offices.
• Ensures database is clear of errors/typos.

Serves as the assistant to the Front Office: 35%

• Providing guidance and protocol-related liaison with Tanzanian, officials and the local population, Makes appointments/translates for Ambassador/DCM, and drafts diplomatic notes, arranges appointments with government officials and follows up as needed and manage Diplomatic notes process for the Mission.
• The job holder will perform other related duties as assigned.

Qualifications and Evaluations

Requirements:

A minimum of three years experience in Protocol and/or Office Administration is required.

Education Requirements:

University degree in Business Administration, Law, Political Science is required.

Evaluations:

English Level IV (fluent, speaking, writing and reading) is required

Qualifications:

 All applicants under consideration will be required to pass medical and security certifications.  

Benefits and Other Info

Benefits:

Agency Benefits:

The U.S. Mission in Dar es Salaam offers a compensation package that may include health, separation, and other benefits.

Other Information:

Basic Function of a position - Conducts Mission protocol matters, such as preparing guest lists, coordinating events, preparing invitations, maintaining the Embassy contact database, making appointments with government officials for the Ambassador and Deputy Chief of Mission (DCM) and other offices as directed by Front Office and drafts diplomatic notes. Provides protocol guidance and advice to the Executive office and other Embassy staff when requested. Supervision is received from the Ambassador's Office Management Specialist (OMS).