Records Management Assistant II

RECORDS MANAGEMENT ASSISTANT II - 2 POST

DUTIES AND RESPONSIBILITIES

i.To assist in receiving and recording all incoming mails;

ii.To receive correspondence and files sent by dispatch book;

iii.To sort outgoing and incoming correspondence in accordance with instructions or established means of dispatch and checks date and signature;

iv.To Receive and distribute files to scheduled officers;

v.To Classify and file documents;

vi.To Open file and index cards;

vii.To handle issues regarding request of files;

viii.To Maintain up to date register of office files and file index box;

ix.To receive and distribute official publications according to standing Instructions;

x.To record all outgoing registered correspondence and telegrams;

xi.To maintain a register of files sent out to or received from departments to assemble flimsy copies and files them for circulation to listed Officers;

xii.To re-address mail and answer questions on dispatch, postage and postal procedures and regulations; and

xiii.To perform any other related duties as may be assigned.

QUALIFICATION AND EXPERIENCE

Holder of Form IV or VI Certificate plus Certificate (NTA Level 5) in Records Management, Archives or equivalent qualifications from a recognized institution.

REMUNERATIONOSHAS 2