Senior Driver (Operations Assistant)

Overview

RTI International is the prime implementor of the USAID Jifunze Uelewe activity focused on sustainably improving literacy and numeracy outcomes of “all learners” from pre-primary through Standard 4 in five regions of Tanzania. For the purpose of this program, “all learners” includes, but is not limited to, marginalized and vulnerable girls and boys, learners with disabilities, minority and linguistic minority groups, urban and rural learners, learners affected by crisis or conflict, and those living in poverty. 

DRIVER CUM LOGISTICS ASSISTANT

Position Location: Mtwara, Iringa, Ruvuma, Dodoma, Dar es Salaam, Morogoro & Zanzibar

The Driver Cum Logistics Assistant will provide operational and logistical support to ensure the smooth implementation of Regional Office activities.

Primary Responsibilities: 

• Drive project/office staff members, consultants and other visitors on project/office business. Maintain complete records of vehicle usage, adhere to Government traffics rules and regulations, and report any issues to the supervisor.
• Conduct regular inspection of vehicle to establish that it is clean, roadworthy, secured, licensed, insured and inspected if required, and all the necessary documentations is retained in the motor vehicle files.
• Arrange for repairs and regularly scheduled maintenance of the vehicle as per manufacturer’s suggested schedule in liaison with the Office Manager and submission of the costs for approvals.
• Ensure strict adherence to the rules and regulations provided for in the Vehicle management policy.
• Manage and monitor fuel cards for the Regional Office vehicles, ensure fuel replenishment summary is done in a timely manner and accurate records maintained in liaison with the Office Manager.
• Provide monthly reports on vehicle mileage, fuel consumption, repairs, maintenance and keeping an updated vehicle folder and other related logistics files.
• Provide banking and statutory submissions services in liaison with the Finance department.

Logistics Responsibilities:

• Manage and follow up with vendors on the monthly logistics related invoices, providing supporting documentation, preparing the summaries and submission to Office Manager for review, approval and processing by the Finance department.
• Assist the Office manager in the management and facilitation of internal and offsite events and meetings for the Office and Project as need arises.
• Provide back up Office Manager in providing travel support to RTI’s staff and consultants, arrange airport transfers, air travel bookings, hotel accommodation, TARFs and per diem as required.
• Assist the Office Manager in providing support and guidance on visa requirements and application process to travelers.
• Assist the Office Manager in booking, tracking international shipments, process IDFs and provide updates as required.
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Stores

• Receive and record all materials delivered to RTI International stores
• Work with various key staff in coordinating distribution of materials from the store
• Clean and organize assigned store.
• Conduct inventory and prepare reports on monthly basis.

Building repairs and maintenance

• Conduct daily building inspection to identify any repair issue.
• Report any identified repair issues and ensure that it is fixed within three working days.
• Work with the repairmen and verify once the work is completed.
• Record LUKU usage daily and purchase units at the required minimum threshold.
• Ensure availability of water in the building at all times.
• Ensure that there is power at all times and coordinate generator back up in case of power cuts.

Office Equipment

• Assists to oversee the use and maintenance of the office equipment including the photocopier, fax, binding machine to ensure that they are in working order and arrange with the Office Manager/IT Manager for their repair and maintenance.
• Work with the repairmen to ensure all repairs and maintenance issues in the building are addressed as soon as possible.

Cleanliness of the building

• Ensure the assigned area is clean and organized at all times as may be assigned from time to time.
• Ensure the stores are clean and organized at all times.
• Coordinate cleaning by the care takers twice a week as per the contract.
• Provide back up to other Admin staff when out of office.
• Perform other work-related tasks as required.