Administration Officer

Position: Administration Officer

Duties and responsibilities

Responsible for Administrative Officers and Secretaries those attached in the faculties, Directorates, departments and Units; serving as a link and supervising all communications between the University College Faculties, Directorates, Departments and Units; responsible for office accommodation and staff houses i.e at Block “B” etc; arranging availability of audio visual equipment, displays, printing, event security, catering, signage and other event needs; conferring with staff at a chosen event site in order to coordinate details; consulting with Staff in order to determine objectives and requirements for events such as meetings, conferences, seminars, workshops and other conventions; directing administrative details such as financial operations, and responses to inquiries; supervising volunteers and support staff required for events; inspecting event facilities in order to ensure that they conform to requirements; meeting with organizing committees in order to plan scope and format of events, to establish and monitor budgets, and to review administrative procedures and event progress; monitoring event activities in order to ensure compliance with applicable regulations and satisfaction of participants, and resolution of any problems that arise; organizing registration of event participants; planning and developing programs, agendas, budgets, and services according to requirements; conducting post event evaluations in order to determine how future events could be improved; maintaining records of event aspects, including financial details; attending seminars, and consult with other meeting professionals in order to keep abreast of meeting management standards and trends; reviewing event Costs for accuracy, and forward for approval of payments; performing any other duties as may be assigned by superior.

Qualifications and Experience:

Degree in Public Administration or Business Administration plus HR Proficiency. Experience not less than six years as Administrator or HR Officer, computer literate, excellent communication, organization and analytical skills, detail- orientated person who can track all the day-to-day administrative operations of the office. Ability to work with different types of people; self-motivated, training skills is an added advantage

Application Instructions:

Send your application consisting of a cover letter indicating the position you are applying for, CV in English and Copies of Academic Certificates and transcripts through: Principal Human Resources Officer, Jordan University College, P. O. Box 1878, Morogoro or via E-mail: hro@juco.ac.tz before 31st July 2018. We encourage you to use the email address.

Note: Only shortlisted candidates will be contacted.