Administrative Officer II (Purchasing)

Job Summary: The incumbent will be responsible for all matters pertaining to purchasing and supplying of goods in the hospital; purchasing supplies and equipment for all areas of the hospital and off-site locations; contract negotiations and contract management; obtain quotes from alternative sources; liaison between vendors and various departments

Qualifications and Experience:

• A holder of a first Degree in Business Administration or equivalent with a basis either Public Administration, commerce, Procurement, Materials Management and any other related field
• Three (3) years of working experience in a related field in busy and reputable institution preferably religious institution.

Duties and Responsibilities:

• To coordinate procurement and suppliers activities of all departments under the guidance of the Chief Administrator
• To collect and analyze data for preparation of overall procurement plan and General Procurement Notice (GNP)
• To negotiate with external vendors and suppliers to secure advantageous terms of purchase
• To maintain accurate records of purchases, pricing and other important procurement data
• To review and analyze all vendors/suppliers/suppliers, supply and price options in order to competently advise the head of department
• nafasi za kaziTo create and maintain good relationships with vendors and suppliers
• To process shipment and statutory approvals of all imports from authorities such as TFDA and TBS such 
• To order necessary goods and services timely as required by the hospital and finalize purchase details of orders and deliveries
• To maintain and update list of suppliers and their qualifications, delivery times and potential future development
• To develop plans for purchasing hospital equipment, services, and suppliers
• To track and report key functional metrics to reduce expenses and improve effectiveness
• To collaborate with key persons to ensure clarity of the specifications and expectations of the Hospital
• To perform risk management for supply contracts and agreements
• To control spend and build a culture of long-term saving on procurement costs
• To maintain store records of all purchases and prepare various work report at different point of time
• To scrutinize recommendations for changes of stock levels and disposal of obsolete items
• To prepare statutory payment schedule for hospital properties and annual fees.
• Implement and exercise delegated authorities and any other instructions and directives as may be issued by Executive Management from time to time.

Apply to info@dcmct.or.tz