Job Description
BACKGROUND
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. Plan has over 80 years’ experience and works in more than 75 countries across the world. We strive for a just world, working together with children, young people, our supporters and partners.
Plan International has been working in Tanzania since 1991. Our work supports marginalised children and youth, especially adolescent girls, to grow up physically and mentally healthy and ready to shape their future. We create an enabling environment and empower girls to be active drivers of change in realising their rights. We prioritise working with partners, and ensuring all of our work is evidence based.
Plan International Tanzania responds to the Burundian Emergency program in Kibondo and Kasulu since October 2015 due to Burundian refugees’ influx with special focus on Case Management, Psychosocial support activities and Education in Emergencies (EiE).
ROLE PURPOSE
This role will provide technical and operational support towards the implementation of the program activities in the emergency response set up. The position holder will provide transportation services to Plan staff in a safe, courteous and timely manner to enable the PU effectively carry out its operational activities.
DIMENSIONS OF THE ROLE
The position involves resolving a wide range of challenges which may occur in managing different people with different backgrounds and culture. The position holder will be required to demonstrate attributes such as honesty and trustworthy, respectful, possess cultural awareness and sensitivity, be flexible and demonstrates sound work ethics. The Position holder will report directly to the Procurement and Logistics Officer.
ACCOUNTABILITIES
- Provides passenger transport in an official car for office, project or programme staff, official visitors and guests.
- Runs errands for the project, programme or office, e.g. sending letters and messages, paying bills and buying smaller quantities of office supplies as appropriate.
- Completes the vehicle log book correctly and conscientiously in accordance with Plan International standards and policies.
- Cleans the interior and exterior of the vehicle(s) regularly, at least once a week.
- Timely checks oil, water, brakes and brake liquid, tyre pressure, battery levels, headlights, brakes, bodywork for dents etc; and reports any default for the vehicle maintenance.
- Is responsible for the project vehicle documents and their good condition at all times.
- Reports need for normal and major services of the vehicle.
- Responsible for refueling the vehicle using the approved fuel voucher and keeps the records.
- Immediate reports all involvement of the project or office vehicle in accidents, including minor accidents, damage, loss or theft of vehicle fittings.
- Assists other colleagues as needed in the project, programme or office if there is no travel pending, carries out other office work on request
- Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.ajira
KEY RELATIONSHIPS
The position holder will work closely with the Procurement and Logistic Department at the Program office in Kibondo, and provides supportive movements to all staffs in the organization as appropriate.
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
Essential:
- Possess an O-level Certificate or higher.
- Holds a Valid class “C” driver’s licence with vehicle defensive/administrative skills.
- Clean driving records in the last past 4 years.
- Medical good condition (eyes, heart, psychological)
- A minimum of 5 years’ work experience as a driver with references in International NGOs preferably in UN funded projects.
Desirable:
- Excellent communication, analytical and problem-solving skills
- Fluent in both English and Kiswahili.
- Disciplined, Punctual, Reliable, Resilience and Patience.
- Familiarity with rough-roads and remote areas.
- Strong ability to ensure control safety and security of vehicles.
- Strong negotiation, facilitating and influencing skills
- High degree of confidentiality and integrity
PLAN INTERNATIONAL’S VALUES IN PRACTICE
We are open and accountable
- Promotes a culture of openness and transparency, including with sponsors and donors.
- Holds self and others accountable to achieve the highest standards of integrity.
- Consistent and fair in the treatment of people.
- Open about mistakes and keen to learn from them.
- Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
- Articulates a clear purpose for staff and sets high expectations.
- Creates a climate of continuous improvement, open to challenge and new ideas.
- Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
- Evidence-based and evaluates effectiveness.
We work well together
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
PHYSICAL ENVIRONMENT
This position requires a lot of field travels; 70% field work and 30% office.
LEVEL OF CONTACT WITH CHILDREN
Mid contact: Occasional interaction with children