FWITC Accountant/Administrator

The Private Forestry Programme (PFP) is a bilateral initiative between the Governments of Finland and Tanzania. The Programme increases income in the Southern Highlands through science-based private plantation forestry, and by strengthening forest industries.

The FWITC Accountant/Administrator and Programme Drivers will be members of the PFP team. Accountant/Administrator will report directly to the Centre Manager and Programme Drivers to the Chief Finance Development and Administration Advisor (CFDAA) and through him/her to the Team Leader. They will strengthen the office support to ongoing programme reporting and implementation as timely as requested

Position and specific requirements are:

FWITC Accountant/Administrator

Duty station: Mafinga at FWITC, Tanzania,

Minimum qualifications

• A degree in Commerce. Finance. Accounting or related qualifications
• A holder of CPA (T) or ACCA professional certification is desirable
• At least three (3) years’ experience in accounting and administration
• Experience in working in an international organization that works with partners is an added advantage
• Experience in working in a training institution is an added advantage
• Proficient m computer software applications including at least one accounting/financial software and one administration (HR, asset keeping, student roster keeping, etc.) software
• Experience with internal control and financial systems review is desired
• Self-motivated, persistent, resolute and able to deliver without dose supervision
• Confidentiality, integrity, accountability, and attention to details Duties and responsibilities:

The specific tasks to be carried out will include but not be limited to:

• Become proficient in and operate programme TATI accounting system. Set up FWITC accounting system in accordance with the previously prepared chart of accounts
• Become proficient in and operate FWITC administration system Keep staff and student records.
• Work as the front desk of FWITC and be the contact person in all day-to-day administration and student matters
nafasi za kazi
• Prepare invoices and ensure timely payment of all FWITC courses, services, and products
• Ensure that a register is maintained by the guards of all assets moving in and out of the center and check asset movements every week
• Keep and maintain updated registers of fixed assets and stocks of consumables
• All procurement requests, travel requests, payments (including reimbursements), and invoices to be approved by Team Leader, National Private Forestry Advisor or Capacity Building and Communications Advisor
• Ensure proper use of programme vehicles and fuel m elaboration with Centre Manager
• Advise Centre Manager on all invoicing opportunities to improve the financial viability of the FWITC
• Maintain the billing folders for all training programmes, with all the appropriate documents, including expenses, consultant invoices, and monthly invoices, in accordance with standard procedures.

• Work with the cash receipts to reconcile variances that occur in the application of cash and bank statements each month.
• Generate and distribute receivables reports every 2 weeks and monthly profitability reports.
• Perform monthly and quarterly balance sheet, income statement and changes in financial position/budget variance analysis
• Prepare local property and business tax returns.
• Manage FWITC Petty cash system
• Provide year-end support of auditor requirements, which may include research and reconcilement.
• Other duties as may be reasonably assigned from time to time

If you are fully qualified for the above position and are ready to commit to delivering the required outputs, send your current CV and application letter, in English, by email to: hr@privateforestry.or.tz The deadline for receiving applications is June 10th 2018 Please quote the position you are applying for in your email subject. While we thank all applicants, only shortlisted candidates will be contacted.