Position Summary:

To oversee day to day Human Resource and administrative requirements of Baylor-Tanzania including planning staff recruitment and retention, training and well fare and stores and inventory management, logistics management and create an appealing ambiance and smooth overall coordination of all Baylor – Tanzania activity.

DUTIES AND RESPONSIBILITIES:

• Maintains the work structure by updating job requirements and job descriptions for all positions.
• Maintains organization staff by establishing a recruiting, testing, and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews; recommending changes.
• Prepares employees for assignments by establishing and conducting orientation and training programs.
• Ensures planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees; scheduling management conferences with employees; hearing and resolving employee grievances; counseling employees and supervisors.
• Maintains employee benefits programs and informs employees of benefits by studying and assessing benefit needs and trends; recommending benefit programs to management; directing the processing of benefit claims; obtaining and evaluating benefit contract bids; awarding benefit contracts; designing and conducting educational programs on benefit programs.
• Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures.
• Maintains historical human resource records by designing a filing and retrieval system; keeping past and current records.

• Completes human resource operational requirements by scheduling and assigning employees following up on work results.
• Maintains human resource staff by recruiting, selecting, orienting, and training employees.
• Maintains human resource staff job results by counseling and disciplining employees; planning, monitoring, and appraising job results.
• Contributes to team effort by accomplishing related results as needed.
• Supervise and evaluate performance of the  human resource and senior administrator officer, administrative assistant, IT and infrastructure manager, stores assistant, receptionist, Office Assistant, Drivers, Security guards, cleaners and provide periodic feedback on their performance.
• Work with the Technical, Finance, Monitoring and Evaluation Directors and HR and senior administrator officer to recruit and hire staff.
• Together with human resource and senior administrator officer, to manage formulate, implement and monitor stores, office and inventory and security policies, procedures and controls.
• Act as liaison person between procurement and stores to ensure that adequate procedures regarding stocks are followed.
• Management of expendable supplies i.e. storage, control and adequate stocks and issuing to staff when necessary and appropriately required.
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• Manage the fixed asset inventory system and ensure all organizational assets are engraved, well maintained, repaired, insured and are secure
• Ensure proper management of vehicles and fuel including arrangement for regular servicing, licensing and all information entered in the appropriate database for easy access by other users.
• Together with senior administrator prepare the office/ Administration budget and submit financing requests for the different office activities.
• Liaise with the facilities management personnel to ensure proper maintenance of office and reliable services for the office building, office equipment, and their repair and supply and health and safety precautions.
• Ensure safe custody of all records in the department by creating files for all incoming and outgoing correspondences.
• Keep all original documents pertaining to cars, equipment and safe custody of Insurance details
• Receive all telephone bills, scrutinize them and ensure value for money/proper accountability by staff
• Ensure that the Executive Director’s office is working properly.
• Be on the evaluation committee of procurements
• Perform any other duties as may be assigned by the Executive Director                                                                    

Qualifications / Skills

Essential

• University degree in Commerce, Business Administration  with specialty in Human Resource Management
• Postgraduate diploma in Public Administration and Management or equivalent.
• At least five to Eight years’ experience in Human Resource and Administration
• Proven supervisory skills
• Proven interpersonal skills
• Ability to work with computers

Desirable

• Experience in procurement, stores, office and logistics management.
• Previous experience in working with donor funded (USAID) and NGO sector.

How to apply:

If you are qualified and wish to join Baylor – Tanzania, Apply in confidence by submitting an application letter, a detailed CV, relevant copies of your certificates, and the names and contact information for three referees should be addressed to:

Executive Director, Baylor College of Medicine Children's

Foundation - Tanzania

P.O. Box 5208 Mwanza, Tanzania

Or

hr@baylortanzania.or.tz

Deadline for application is 17th   April 2019

Note: Only short-listed applicants will be contacted.