Job summary
Laboratory and supply chain officer is a self-motivated individual who will be responsible for providing oversight to laboratory support services and supply chain for HIV/AIDS care and treatment programs at the regional level in the aspect of diagnostic, safety and quality assurance. The position reports to the Regional Project Manager.
Duties and Responsibilities
A. Laboratory Activities
· Ensuring MDH supported sites meet the national standard for laboratory practice requires supporting all project activities, including capacity building of laboratory personnel through training and mentorship.
· Ensuring good quality clinical laboratory testing in MDH supported private and public sites by assessing site needs, identifying areas for quality improvement and provide technical assistance
· Play supportive role in the provision of technical assistance for the selected labs for accreditation, as directed by the MDH senior technical team.
· Facilitate reports by preparing quarterly, semiannually and annually reports
· Prepare laboratories to meet performance indicators as set by CDC
· Work closely with health facility laboratory personnel and quality officer in developing and /or refining guidelines and protocols for laboratory services
· Assist in the development of Sops for implementation, site assessment follow-up and corrective action and quality assurance procedures.
· Institute and monitor the use of internal quality control in all test performed
· Strengthen the laboratory supply chain management to ensure minimal or no stock-outs
· Scale up HVL /EID testing by training and mentoring clinicians, nurses, and laboratorians
· Ensure efficient sample collection at facilities and transportation to the testing laboratory.
· Ensure smooth and timely availability of EID/HVL test results from testing laboratory back to the hubs and finally to facilities
· Ensure all the HVL/EID release date are documented, kept and easily accessible for reporting
· Ensure that all testing points participate fully in EQA program by providing supportive visits and mentorship to low-performing sites
· Ensure that all HVL/EID sample collection hubs are functional and carry out need assessment to identify areas for improvement at all hubs.
· Ensure reliable means and monitor sample and results in transportation between facility-hubs and testing laboratory build capacity for the hubs to monitor samples and results in transportation with good record keeping
· Assist in the calibration of instruments; performance of preventative and corrective maintenance, function checks, and repairs on instruments and equipment.
· Work together with CHMTs in the provision of technical assistance and supportive supervision to district laboratory network
· Perform other job-related duties by the line managers
B. SUPPLY CHAIN MANAGEMENT ACTIVITIES
He/she os res[pmsbe; for ensuring that MDH supported sites meets national standard for related drugs and commodity supply chain management by:
· Providing TA to Regional and districts teams to ensure MDH supported sites/districts ,eet matopma; standards
· Ensuring that releatn staff at MDH supported sites/districs are trained to provide high qualityof services
· Identy traing need sfor sites, districts and regional pharmacists
· Facilitate traings on good practice In health commodities logistic systems for MDH site staff;
· Collaborate with Natioanl, regional and distric levels to conduct a mentorship program
Ensure uninterrupted supply of HIV/AIDS commodities at all MDH supported sites by
· Annual forecasting and budgeting of needs in HIV/AIDS commodities including lab commodities for each single site/district dutin planning
· Ensuring that each single site/distric has two to three months buffer stock off all HIV/AIDS commodities including lab reagent and consumbales and assist in redistribution of products whn out of stck
· Providing technical assistance to Regional/district pharmacists ans sites in forecastin and ordering of ARVs and related commodities from the MSD
· Ensuring that technical procedures for procurement, distribution, and dispensation are respected at all sites according got the standard operating procedures.
· Keep track of drg flow between stores and MDH supported sites and continuously update and edcate site staff on developments and issues related to new drug formulations, national an zonal ARV and II drugs stocks update
· Provide TA to districts/sites to maintain the ninventory of drugs and laboratory commodtities and reagents that are present at both drugs stores and all of MDH suppored site pharmacies
· Make sure that all dispensing rooms at the various sites have the necessary infrastructure and are able to function efficiently.
· Assist R/CHMTs members to conduct a monthly audit of 10 sites per district to ensure that all supplies including drugs and laboratory reagents reach its intended beneficiaries.
Ø Play key role in the development of proposal, budgets, work plans and reports related to MDH activities concerning pharmaceuticals and drugs commodities management
Ø Preparing quarterly, semiannually and annually narrative reports to be submitted to key stakeholders
Ø Followup collection of monthly information about the stock at all MDH supported sites/ districts, and share with respective key stakeholders.
Ø Providing regular information to MoHCDGEC/NACP on any challenges associated with HIV/AIDS commodities and HIP Rapid test kits available at the supported regions.
Ø Liasin with the Pharmaceutical and supply chani advisor and municipal counterparts on quarterly basis to address any concerns or problems that they are facew tih regarding supply chain issures of HIV/AIDS/Malaria commodities and related supplies
Ø Actively participate and advise management in solicitation and writing of proposals for new grants/business development
Ø Identify questions for operational research and actively lead OR dto demonstrate best practices in ARVs and related commodities supply chain system management
Ø Actively perform supportive superviesont o MDH supported sites, and use these suupervieons to strgnthen their capcity on issues related to supply cahin manaemtn.
Ø Carry out any other job-related responsibilities as passing by the supervisor
Requiremtns
Education & Professional Qualification
Ø Degree in Medical or biomedical laboratory scineces
Ø Master in publick health will be considered an advantage
Experience & skills
Ø Trained on SLMTA or CLSI mentorship program for accreditation
Ø Experience working with CHMT will be an added advantage
Ø Work experience in HIV/AIDS care and treatment program will be considered an advantage
Ø Ability to identify and work with other partners and collaborators in the relevant field
Ø At least 3 years oexpereince in HIV care and treatmen lab program managemt
Ø At leastfive year of woking in a pharmaceuticals and supply chain leadership postition
