Project Manager (Specialist)

BACKGROUND

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

The United Nations Development Programme (UNDP) is the UN’s global development network whose focus is to help countries build and share solutions to the challenges of sustainable development as informed by the 2030 sustainable development agenda. The overall focus for UNDP Tanzania is to support the Government of Tanzania to improve the lives of the people through strategic programmatic areas of Inclusive Democratic Governance, Inclusive Economic Growth and Sustainable Livelihoods and Environment Sustainability, Climate Change and Resilience.

UNDP and the European Union have recently signed a Contribution Agreement to support the Government of Tanzania through the Ministry of Energy (MOE) and collaborating partners to achieve the overall objective of ensuring access to affordable, reliable, sustainable, and modern energy for all in Tanzania. The project will fast track implementation of key Energy Efficiency actions and prepare a comprehensive Energy Efficiency Action Plan (EEAP), which will be integrated with the Tanzania Energy Efficiency Strategy (TEES) in support of the National Energy Policy and strategic goals set by the Tanzania National Development Vision 2025. In addition to EEAP, other key actions under this project are included.

• Development of Minimum Energy Performance Standards (MEPS) and Labelling,
• Development and implementation of a framework for energy performance certification in large buildings,
• Enhancement of Energy Consumption Data of Large Energy Consumers,
• Development and implementation of a framework for the management of large energy consumers,
• Development of professional qualifications and skills in Energy Management and Audit,
• Creation of Energy Efficiency Awareness of the Public
• Strengthening of coordination on EEAP implementation.

The project is an integral part of PMU within the Environment, Climate Change and Resilience Pillar at UNDP. Under the guidance of the Programme Specialist Climate Change and Resilience, the Project Manager (Specialist) will be responsible for timely delivery of the project outputs and technical advice. S/he will ensure effective implementation of the project’s daily activities and advice on the best opportunities for delivering projects’ outcomes and how the required investments can be made and managed to ensure maximum returns. The Project Manager (Specialist) will be embedded within a PCU at MOE in Dodoma and will work in close contact with Project’s implementation partners (IPs).

DUTIES & RESPONSIBILITIES

The Project Manager (Specialist) will be responsible for the overall management of the Project and will facilitate project initiatives, coordinate agencies and institutions’ activities such as, but not limited to, project implementation, feasibility studies, work plan preparation, and monitoring results. The Manager will especially be responsible for ensuring the project activities under MOE are appropriately coordinated with activities implemented by other collaborating partners i.e., PO-RALG, DIT, TIRDO, NBS, TANESCO, TBS, EWURA and TRA.

Overall direction coordination of the project to ensure timely delivery management, quality assurance:

• Manages cross-functional teams in agencies and institutions, strategy, planning and implementation
• Ensure an operational liaison and facilitate the involvement and support of the key partners and stakeholders in the project

Provide technical backstopping to experts, consultants and supervise their delivery in line with their contractual agreements and terms of reference:

• Ensuring that payments are made accordingly.

Identify, in a timely manner any problems, needs and opportunities, alert PMU, undertake appropriate actions within hers/his mandate and possibility, and propose measures to be undertaken at project level:

• Managing project budgets and tasks with minimal oversight.
• Facilitating the progress of multiple projects and bringing them to the conclusion.
• Conducting consumer and end-user research and data analysis.
• Organizing and facilitating meetings, in person, online conference calls and the like.

Organizing and delivering capacity building and knowledge development for effective result deliveries under biannual/annual program plans:

• Maintaining effective project reporting and communication internally and externally.
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• Coordinate and facilitate feasibility studies.
• Prepare and regularly update the work plan related to the project component and submit it to the project board for approval
• Technically support the work of the partners/stakeholders and ensure they contribute to the project as envisaged in the Work Plan
• Monitors existing programs, measure performance and budget, and prepares progress reports.

Manage and supervise project staff and provide desired project leadership that works to promotes teamwork and achieve results:

• Perform other relevant duties as assigned.

Supervisory/Managerial Responsibilities:

• The incumbent will supervise the Quality Assurance Analyst, Logistics & Admin Associate, Comms Analyst, NPSA team and consultants.

QUALIFICATIONS

Education:

• Master’s Degree in Energy Planning, Energy Management, Energy Engineering, or related disciplines such as Environmental Management, Electrical Engineering, or Mechanical Engineering is required

OR

• Bachelor’s Degree in Energy Planning, Energy Management, Energy Engineering, or related disciplines such as Environmental Management, Electrical Engineering, or Mechanical Engineering with additional 2 years of relevant experience will be given due consideration in lieu of Master’s Degree.

Experience, Knowledge, and Skills:

• Minimum 5 years (Master's Degree) or 7 years (Bachelor’s Degree) of professional experience in Energy-related Programmes, Project Management, Monitoring, Implementation, and Evaluation is required
• Demonstrated ability to conduct detailed technical and quantitative analysis
• Good knowledge of the programming cycle (planning, monitoring, reporting and evaluation).
• Political awareness and understanding of socio-economic factors.
• Good knowledge of PC software (including a word processor, spreadsheet, and presentation software) such as Microsoft Office.
• Research and analytical skills
• Knowledge of methods and techniques for designing and assessing the quality and efficiency of process execution.
• Excellent skills related to stakeholder engagement is desirable
• Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behavior and attitudes.
• Experience working with UNDP will be an added advantage
• Excellent command of English is a requirement and working knowledge of another language (Kiswahili) will be an added advantage

COMPETENCIES

Core Competencies:

• Achieve Results: LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact
• Think Innovatively: LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems
• Learn Continuously: LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences
• Adapt with Agility: LEVEL 3: Proactively initiate and champion change, manage multiple competing demands
• Act with Determination: LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results
• Engage and Partner: LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration
• Enable Diversity and Inclusion: LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity

People Management Competencies:

• UNDP People Management Competencies can be found in the dedicated site.

Cross-Functional & Technical Competencies:

Digital & Innovation: Transformation in developing organizations

• Knowledge of re-designing processes and leading projects that involve development issues

Partnership management: Multi-stakeholder engagement and funding

• Knowledge and ability to forge multi-stakeholder partnerships, and remove any obstacles to resource mobilization and multi-stakeholder funding platforms

Nature, Climate and Energy

• Climate Change Adaptation: Embedding adaptation into development policy/planning/decision making
• Energy: Energy planning, DE risking energy investment and financial appraisal
• Energy: Market-based energy financing and practical application

Digital & Innovation: Transformation in developing organizations

• Knowledge of re-designing processes and leading projects that involve development issues

Effectiveness

• Performance analysis on programming