The Food and Agricultural Organization of the United Nations(FAO) is seeking for suitably qualified and experienced persons to undertake the following assignments under the FAO Programme in Tanzania
PROJECT OPERATIONS ASSISTANT
Background
Within the framework of the Food and Agriculture Organization of the United Nations(FAO) under the authorization of the Ministry of Finance and of the European Union. FAO is implementing a project in support of improving the Competitiveness of smallholders’ farmers through post-harvest management.
General Description of task(s) and objectives to be achieved:
FAO is looking for a competent Operations Assistant who will work under the overall administrative and functional management of the FAO representative in Tanzania, and the direct supervision of the Assistant FAO Representative(Administration) and Project Coordinator and in close collaboration with the administration staff in FAO. The operation assistant will be required to undertake the following duties:
· Assist the project coordinator in the smooth operations, logistics and financial implementation of project activities;
· Execute day-to-day work of the administration, finance and procurement/logistics of the project;
· Assist in the procurement of project inputs by preparing purchase requisition and tracking of its procurements status;
· Maintain project asset register(expendable and non-expendable) and ensure that assets are properly registered, insured, maintained and safeguarded;
· Review and verify all administrative and financial documentation for accuracy, appropriateness, correctness, and compliance with FAO rules and regulations;
· Organize travel (local and International) i.e proportion of Travel authorization request and submission of travel claims.
· Prepare administrative and financial documents such as purchase requisitions and orders, payment requests, letters of agreement, contracts etc
· Prepare payments and ensure timely payments of vendor services and maintain records of these disbursements/commitments;
· Assist in the organizing of workshops, meetings and training courses including booking of hosting facilities/venues, travels, etc.
· Undertake monitoring actions related to recruitment and payment of consultants, contractor, and implementing partners in financial, and procurement matters;
· Prepare financial monitoring reports, and assist in preparation, review, and finalization of project work plan, interim and final financial reports;
· Maintain update personnel records and other administrative office files related to the project;
· Consolidate monthly attendance sheets and ensure timely posting o attendance data into the respective systems, maintain project staff leave plans while updating the staff movent register
· Draft and prepare routine correspondences of administrative and personnel-related matters in close consultation with the project coordinator;
· Perform any other duties as required
Required Competencies(Qualification and experience)
University degree in Business Administration, Accounting, finance or related subjects
Technical competencies and experience requirements
· A minimum of five years of professional experience in the field of management, administration, accounting and/or audit, budget or financial management.
· Working knowledge of English and good command of spoke and written Kiswahili;
· Computer literacy and ability to effectively use word processing, accounting, financial management systems and other office applications and equipment
Duty station: Dar es Salaam, Tanzania
Duration: 12 Months (With a possibility of extension)
Remuneration: Based on UN salary scales for Tanzania
How to apply
Candidates should complete the FAO Personal Profile Form(PPF) accessible at http://www.fao.org/employment/irecruitment/en/
Applications should be sent with a detailed CV and personal Profile Form not later 15th October 2017 to
FAO Representative
SIDA H, Ada Estate
Ali Hassan Mwinyi Road
P.O Box 2 Dar es Salaam
TANZANIA
Email:fao-tz@fao.org
