Common Service Assistant

Summary of position:

• Performing a variety of administrative and financial functions in support of the Common Services section;
• Performing a variety of Property / Procurement activities supporting the Common Services section;
• Supporting ongoing program activities in the Common Services section;
• Responding to requests from internal and external clients by providing general information and/or front line assistance;
• Providing and/or creating information and/or documentation;
• Performing other duties as required.

Essential qualifications:

• A degree or diploma, preferably in Business Administration, Management or Accounting, from a recognized university of post-secondary institution
  
  

Language: 

• Fluency in English (oral and written)
• Fluency in Kiswahili (oral and written)
  
  

Experience: 

• A minimum of two years’ *recent experience working in an office environment providing general administrative support.
• A minimum of two years’ *recent experience providing client service.
• Experience providing financial administrative services.
• Experience in contracting; working with service providers. 
  
  
• *Recent is defined as within the last 5 years
  
  

Rated qualifications

The Rated Requirements relating to knowledge, abilities, and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.

Knowledge: 

• Knowledge of financial and administrative practices and procedures;
• Excellent knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook Mail).
  
  

Ability/Competencies:

• Ability to set priorities, multi-task and manage time/workload effectively;
• Ability to work under pressure according to deadlines;
• Teamwork and cooperation;
• Effective communication – oral and written;
• Sound judgment;
• Adaptability, flexibility;
• Ability to take the initiative and be proactive;
• Discretion and professional integrity
• Attention to detail.

Asset Qualifications:

Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV.

• Previous experience working in a diplomatic mission, in the Canadian Government or Public Sector Environment or in an international environment
• Oral capability in Canada’s other official language (French)

Organizational Needs:

• Any job offer is subject to a Reliability security screening (including a criminal record and credit check).
• Proof of right to work in Tanzania and copies of educational qualifications will be required at the interview stage of the process. 

• Only applications submitted in one of the official languages of Canada will be accepted (English or French). Candidates are entitled to participate in the recruitment process in the official language of their choice and to indicate their preferred official language in their application.
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required. 

• Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• The Embassy of Canada in Tanzania does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs. 
• Candidates requiring any special assistance in attending exams or interviews are requested to inform us.
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar openings at the Embassy of Canada in Tanzania which might arise in the 12 months following the completion of this recruitment process.
• If you have any questions at any stage of the recruitment process, please send an email to: RSCEMA.Personnel@international.gc.ca