Human Resources and Administration Officer

QUALIFICATION

Bachelor's Degree in Human Resources Management or any other relate field

MINIMUM EXPERIENCE

A minimum of 3 years of experience in HR and Office Administration

RESPONSIBILITIES

• Implementing office policies and strategizing improvements to existing processes

• Developing initiatives related to company culture and employee wellness

• Implementing critical safety procedures, including establishing evacuation plans, running drills, and setting up building security

• Handling and managing payroll/staff files and attendances.

• Onboarding and offboarding employees

• Directly assisting executives

• Planning events and meetings

• Coordinating travel for the directors

• Scheduling and managing calendars for company events

• Creating reports and sometimes presenting them

• Overseeing other office staff support

• Keeping books and records

• Interfacing with clients, vendors, building management, and employees on a regular basis

• Hearing (and resolves issues related to) complaints.             

• Managing office budget and financial administration, from handling expenses to implementing processes
• Resolving employee conflicts
• Daily briefing to the Managing Director on status of pending deliveries, sales inquiries, registrations, and any other customer matters.
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• Preparation of Proforma Invoices
• Opening and maintaining customer files Maintaining General files and record keeping. 
• Respond to customer inquiries.
• preparation of customer sales agreements and related documentation
• preparation of documents for registration, VAT deferment etc.
• Preparation of documentation and files for customer deliveries
• follow up of payment of stamp duty of customer sale agreements.
• Handle correspondence with customers, e.g., payment reminders, notices of outstanding payments, demand letters.
• Distribution of customer monthly statements of account
• Assist in preparation/ renewal of Employment Contracts.
• Assist in preparation of Employment Letters; Warning Letters, Inter-office communication etc.
• Preparation of monthly performance reports for Sales Executives
• Maintaining Daily Sales Activity Reports of individual sales executives. Assist in preparation of travel documents/ application of Visas for Management. 
• To carry out other duties and responsibilities that may be assigned by Management from time to time.

HOW TO APPLY

Send your CV to recruitmenttanzania@itmafrica.com

The subject of the email should be ‘HR and Administrative Officer Application’

The application deadline:  27^th May, 2021