Inventory and Asset Assistant

POSITION SUMMARY:

Inventory and Asset Assistant with safety, efficiency, and customer service a priority, is accountable for the overall warehouse operation, which receives and stores, moves, and ships supplies, stock, and materials & Assets to and/or from the warehouse and ICAP offices.  Manages the overall operation and ensures the safe and effective storage and distribution of supplies/goods on time and without damage.  Develops and implements both short- and long-term warehouse planning.

MAJOR ACCOUNTABILITIES  

• Prepare monthly Warehouse reports for supplies shipped and received at the warehouse, ensuring that all damages or problems are recorded and accounted for.
• Coordinates stock movements reports from all ICAP regional stores, (IN/OUT status report, dead stock report, reallocation stock report etc.)
• Develop, implement and enforce material-handling policies/procedures, and regulatory compliance procedures including for medical in line with legislation requirement in Tanzania.
• Determine compliance with laws, regulations, and/or standards and complete appropriate documentation as required.
• Maintain accurate and up-to-date inventory records and ensure that inventory reports are prepared and distributed to the Program leads as required. Logistics & Procurement Sub Unit Manager of any capacity or inventory problems.
• Ensure stock is maintained and rotated properly and regularly.
• Prepare warehouse activity reports, including KPIs, daily/weekly operations reports, health and safety, human resources.
• Ensure all material-handling equipment, structures or materials are maintained, including regular safety inspections.
• Review the warehouse operation throughout the work process and at completion, including the daily “circle check” to ensure that all products are stored safely.
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• Maintain proper security and good housekeeping of both premises and stock.
• Oversee security and general upkeep of warehouse, including regular maintenance of equipment
• Offer alternative solutions to system and procedural issues that may disaffect productivity and/or customer service or compromise health and safety
• Be accountable to the customer for both quality and quantity of output and resolve any problems, ensuring that potential Sub Grant Officer complaints are escalated
• Continuously monitor the effectiveness of the warehouse-operations strategies aimed at reducing operating costs, including wages, and improvement of quality control procedures

• Act as the ‘voice’ of the warehouse operations at management meetings.
• Develop constructive and cooperative working relationships with those on your team, as well as cross-functionally.
• Maintain ICAP Property log in term of Assets and inventory and quarterly provision of Property Log reports.
• Develop Asset and inventories disposition plans for implementation.
• Develop Assets Replacement Plan

Required Qualifications, Knowledge, and Skills:

• Bachelor's degree in Business Administration-Accounting/ Logistics and procurement background.
• Two (2) years’ of relevant similar work experience in the public/private sector working in Assets and inventory management
• Must be familiar with PEPFAR/USAID and other donors’ rules & regulations.
• Good writing and analytical skills.